New

Senior Program Coordinator

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Sep 16, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Program Coordinator
Job Category	URA-AFT Administrative
Department	SAS - Dean's Office
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Senior Program Coordinator for the School of Arts and Sciences - Dean's Office. Reporting to the Director of Alumni Relations and Engagement/Events, this position organizes, administers, and is responsible for multiple facets of programs, projects, and/or processes related to SAS events and alumni engagement. Among the key duties of this position are the following: Plans, prepares, evaluates, and control of communications, events, records, statistics, reports, and documents. Works independently to prioritize work, resolve routine conflicts and issues, and prepare guidelines and procedures pertaining to the Alumni Relations and Event Planning team. Initiates and coordinates the processes to secure personnel (both paid and volunteer) ensuring timely processing and compliance with SAS, university, State/Federal, and other policies and regulations. Interprets agreements and ensures the accuracy of deliverables. Leads and oversees projects with staff, students, and volunteers in programs/events; and in many cases will have an external focus for completion of successful initiatives. Develops processes, evaluates program effectiveness, and identifies and recruits additional program resources. Serves as liaison with School departments for many internal facing events that will require knowledge and guidance from event planner experience. Needs to be able to help departments make important decisions to be successful in their events and outreach. Works closely with the School's volunteer alumni group on various events and initiatives. Carries out routine and semi-routine work within work parameters for the unit and with limited supervision. Performs professional work that requires knowledge of high-level program coordination practices and the application and use of concepts, theories, and terminology of the organization. Works consistent with an understanding of the mission, scope, vision, role, and goals of the Department of Communications, Events and Alumni Relations, School of Arts and Sciences, and the University.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)	37.5
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach. A minimum of two (2) years of relevant experience in event planning, alumni relations, program coordination or administrative function, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent written and verbal communication skills. The candidate must be able to work independently, creatively, and collaboratively while showing time management skills. T he candidate must have excellent people skills and provide excellent customer service. Computer literacy including proficiency in MS Office products including but not limited to Excel. Familiarity and proficiency in University systems including, but not limited to, Cornerstone, Expense Management, Affinaquest, Email Concierge, Cvent and Joomla.
Preferred Qualifications	Prefers four years of relevant experience in event planning, alumni relations, program coordination or administrative function. Excellent writing skills; graphic design; photography skills. Experience with marketing and or public relations. Experience creating website content and using a content management system to maintain a website. University and/or higher education workplace experience. Excellent people and communication skills. Experience and comfort making public presentations. Time management and ability to balance multiple projects at once.
Equipment Utilized	Cornerstone and Marketplace systems, Expense Reimbursement, ROCs, Cvent, Affinaquest and Joomla.
Physical Demands and Work Environment	Ability to lift and carry up to 25 lbs. Ability to climb stairs. Ability to stand for long periods of time at events. Ability to set up and clean up events- this may include carrying tables, supplies, catering, etc. Valid driver's license and use of reliable transportation.
Special Conditions	Travel to all RU-NB campuses. Occasional domestic travel. May require international travel.

Posting Details

Posting Number	25ST1930
Posting Open Date	09/16/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement