Administrative Specialist II

Administrative Specialist II

This is a 10-month, full-time (40 hrs/week), on-site W-2 contract role located in Shelbyville, IN.

We're seeking an Administrative Specialist II to provide operational, logistical, and training support to a corporate training organization. This role combines administrative expertise with customer service focus, ensuring smooth execution of training programs, accurate reporting, and effective coordination across teams. The ideal candidate is detail-oriented, highly organized, and thrives in a collaborative environment while managing multiple priorities.

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  3-5+ years of administrative support or operations experience

  
  
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  Passion for organizational efficiency and training enablement with a strong foundation in reporting, scheduling, and process coordination

  
  
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  Proficient in Microsoft Office Suite (Excel Power User, Word, Outlook, PowerPoint, Teams) and familiar with Power BI

  
  
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  Comfortable with Learning Management Systems (LMS) and record-keeping platforms (SharePoint, third-party systems, etc.)

  
  
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  Skilled in collaborating with trainers, employees, vendors, and cross-functional partners

  
  
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  Able to balance independent work with team coordination, meeting deadlines with minimal supervision

  
  
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  Flexible and adaptable to shifting needs, with excellent attention to detail and problem-solving skills

  
  
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  Strong written and verbal communication, including grammar checking and professional correspondence

  
  

In this role, you will manage a wide range of administrative and training support activities, including scheduling classes, maintaining training calendars, processing invoices, onboarding new hires, and coordinating supplies and logistics.

You'll partner with trainers, vendors, and internal teams to plan, prepare, and execute training programs-from orientation to specialized classes-while ensuring compliance with regulatory and corporate requirements.

You will also support learning systems administration, track certifications, audit training data, and produce reports that identify trends, highlight gaps, and guide organizational decision-making.

Key responsibilities include:

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  Running, tracking, and submitting reports

  
  
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  Creating and maintaining classes in the LMS and managing Excel-based training calendars

  
  
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  Supporting new hire orientation and onboarding processes

  
  
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  Ordering and coordinating meals, office supplies, and training materials

  
  
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  Managing training correspondence and departmental email

  
  
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  Tracking veterans benefits and supporting MyLearning assignments

  
  
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  Coordinating IT support and maintaining facility requests

  
  
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  Participating in special projects, committees, and peer teams

  
  

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  Bachelor's degree preferred, or equivalent experience

  
  
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  Strong administrative background with demonstrated ability to manage multiple systems and workflows

  
  
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  Experience with LMS platforms, compliance tracking, and corporate reporting a plus

  
  

The pay for this W-2 position ranges from $21.50 - $22.98 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.