Administrative Assistant

Our client is looking for an Executive Assistant to support senior leaders in Brand Marketing, DTC Marketing, and Sports Marketing.

This is a 12-month contract role, onsite in Portland, OR.

Administrative Support

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  Serve as the first point of contact for VPs, managing calendars, meetings, and prioritization of time

  
  
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  Ensure leaders are prepared for deadlines, initiatives, and decision-making needs (e.g., performance reviews, calibration cycles)

  
  
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  Coordinate travel, accommodations, and expense reports

  
  
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  Support larger team meetings and events in partnership with the SVP EA

  
  
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  Maintain and manage communication groups and distribution lists

  
  

Operational Support

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  Partner with EA staff and brand teams to coordinate visits from athletes, agencies, and external partners (meeting spaces, product, transport, catering, etc.)

  
  
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  Help plan and schedule recurring team meetings, including agendas and materials

  
  
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  Provide ad hoc support for internal events and brand experiences

  
  
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  Order office supplies and coordinate with IT, facilities, and other EAs as needed

  
  
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  Onboard new team members by sharing standards, processes, and guidelines (e.g., T&E policy)

  
  

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  2-4 years of experience supporting senior leaders in a corporate environment

  
  
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  Proficiency with Microsoft Office Suite; strong PC software skills

  
  
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  Experience with SAP/Concur preferred

  
  
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  Excellent organizational, communication, and interpersonal skills

  
  
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  Strong service orientation and ability to collaborate with internal and external stakeholders

  
  
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  Project management experience is a plus

  
  
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  Ability to thrive in a fast-paced, dynamic environment supporting multiple executives

  
  

The pay for this W-2 position is $25.33/hr. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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