Senior Administrative Coordinator

About Child Mind Institute

We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details:

As the Senior Administrative Coordinator, you will provide critical administrative support to the Director Program Operations and the SNF Global Center for Child and Adolescent Mental Health at CMI (SNF-GC-CMI) Leadership Team, ensuring the efficient operation of the program. You will be part of the SNF-Global Center-CMI, funded by a $55 million grant, which is an innovative initiative aimed at transforming child and adolescent mental health, offering the opportunity to engage with global experts.

Reporting to the Director, Program Operations, this is a full-time, non-exempt and hybrid (4 days in office, 1 day remote) position.

You Will:

• Be the Administrative Coordinator for the Director Program Operations and the SNF Global Center for Child and Adolescent Mental Health at CMI (SNF-GC-CMI) Leadership team as a whole.
• Coordinate virtual and in-person meetings, including logistics, site visits, program events, and expense reporting.
• Collaborate with CMI's legal, HR, and finance departments to process contracts and ensure compliance. Draft and distribute standard operating procedures (SOP), letters, and forms, and handle administrative tasks like ordering supplies and filing
• Help maintain the calendars and contact lists for the Director Program Operations and SNF-GC-CMI Leadership team, working closely with other administrative staff to ensure seamless coordination.
• Coordinate and arrange travel logistics for the SNF-GC-CMI Fellows and Partners ensuring efficiency and cost-effectiveness.
• Collaborate with the Director Program Operations and SNF-GC-CMI Leadership to coordinate with external collaborators globally and partner with other departments, programs, and initiatives within CMI.
• Maintain confidentiality and handle sensitive information with discretion.

You Have:

• Bachelor's degree and a minimum of 5 years of experience; or equivalent combination of education and experience.
• Experience multi-tasking and working with internal and external partners in different time zones
• Knowledge of office management systems and procedures

#LI-hybrid

Our Benefits

Our great compensation package and benefits include medical insurance, 401(k), paid parental leave, dependent care, discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website.

Pay Range

The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

EEO Disclaimer

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship status, marital status, military or veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by applicable federal, state, or local laws.

In compliance with California law, we also prohibit discrimination based on reproductive health decision-making, status as a victim of domestic violence, sexual assault, or stalking, or any other category protected by the California Fair Employment and Housing Act (FEHA).

In New York, we extend this prohibition to include status as a victim of domestic violence, familial status, or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job, please contact our HR Department at hr@childmind.org

This policy applies to all aspects of employment, including recruitment, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.