Strategic Operations Analyst - 136586

The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 78 Clinical and Research Faculty, Clinical Fellows, Residents, Project Scientists, and Postdoctoral Scholars. The department is composed of 7 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, Complex Family Planning and Urogynecologic and Reconstructive Surgery. The department is currently ranked 5th in the nation in NIH funding among OB/GYN departments.

Under the general supervision of the Director of Business Operations and Chair for the Department of Obstetrics, Gynecology and Reproductive Sciences, the incumbent independently performs a full range of comprehensive project development, planning, and administrative and operational oversight for the Chair's Office in a fast-paced environment with strict deadlines. Provides administration management of strategic initiatives as outlined in Department's strategic plan; oversees Chair's office administration and management, data collection, and confidential information management, as well as general program development support by analyzing problems and issues of diverse and complicated scope, determining and implementing solutions. Responsible for managing and accessing requests for approvals, documents and letters requiring the Chair's signature and finalizing or escalating for additional review by departmental leadership as appropriate. Has delegated authority to finalize certain items on behalf of the Chair, including but not limited to; timecards, contracts and grants related items, letters of support, credentialing documents, departmental communications, newsletters, etc. Serves as a liaison between departmental programs and divisions, departmental leadership, staff, faculty, and other stakeholders. Develops and implements plans to evaluate and report on departmental programs and initiatives. Works with Director of Operations for overseeing operations team, HR, and Academic functions and ensuring functions are carried out effectively.

While performing their duties, the incumbent must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment. This requires the incumbent to use discretion and have an understanding of sensitive issues, utilize independent judgment, possess strong organizational skills and the ability to be flexible as priorities demand. The incumbent maintains sensitive and confidential information in electronic and paper form, and must have the ability to extract, analyze, interpret and project the data as required. This position serves as the key resource for Department Faculty and must be able to review and resolve problems on Chair's behalf, triage all correspondence and telephone calls, draft correspondence, prepare reports, and interpret campus policies and procedures as they pertain to the activities of the Chair's Office.

Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation.

• Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training.

• Knowledge of common organization- or research-specific and other computer application programs. Advanced computer and technical skills using a variety of applications/systems such as Word, Excel, PowerPoint, Microsoft TEAMS, Adobe Acrobat, etc.

• Strong knowledge of academic governance, instructional and research programs, clinical and administrative business functions and understanding of an educational, clinical and administrative institution's organizational structures and communications channels.

• Proven skills to effectively collaborate with the Chair and Departmental leadership and staff to analyze, develop, and implement new processes and policies as needed to improve the efficiency of Departmental systems and daily operations.

• Strong knowledge of departmental clinical, research and teaching programs and initiatives; knowledge of UC organization/system and of various functions of officials of the Health Sciences and the UC Medical Center in order to interact and coordinate the activities of the Chair.

• Analytical / problem-solving skills. Demonstrated experience to recognize potential problems, independently resolve problems, evaluate and suggest solutions and recommendations, and develop and initiate plans to complete goals and assignments efficiently and effectively.

• Demonstrated experience drafting and editing Departmental communications (letters, memos and notices) on behalf of the Chair to both internal and external stakeholders as required.

• Ability to use discretion and maintain all confidentiality.

• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.

• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong skills in interacting effectively verbally and in writing with diverse individuals at all organizational levels, exercising tact, mature judgment, diplomacy, resourcefulness, persistence, assertiveness, and flexibility to promote positive working relationships and manage sensitive situations.

• Extensive experience utilizing and implementing project management approaches and tools, monitoring all aspects of assigned projects from development through implementation, and creating work plans and timelines to ensure timely completion of projects.

• Ability to multi-task with demanding timeframes.

• Strong policy analysis techniques.

• Proven skills at managing and completing a wide range of special projects/project management experience and providing project management leadership and coordination.

• Demonstrated experience supervising administrative personnel, overseeing personnel functions, and ensuring functions are carried out effectively.

• Demonstrated initiative, creativity, and ability to work effectively, both independently and in a team environment, to follow through with superior attention to detail, and to complete tasks in a timely manner by a specified deadline.

• Proven ability to learn quickly, adapt to new environments and work with minimal direction.

• Demonstrated experience developing timelines for implementation and dashboards for tracking metrics and progress on tasks and initiatives.

• Proven leadership skills as shown through experience and completed leadership training programs.

• Must be available for on-call assignments, frequent overtime and irregular work hours, as required for completion of assignments.

• Employment is subject to a criminal background check.