Executive Assistant - Hybrid - 136593

UCSD Health Sciences is a $1 billion dollar plus organization encompassing 14 departments (12 clinical, 2 basic sciences), 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor's Office follows a progressive philosophy of career-path development for its employees.

Radiation Oncology currently is a large contributor to the organizational bottom line, being a premier provider of cancer treatment. This Department is distinct from other clinical departments in that all aspects of treatment are technology-based. Technology advancements will continue to create potential business and revenue growth opportunities for both the Department and Medical Center, in both research and the clinical arena. This also presents a significant amount of opportunity in the community, as well.

Provide high-level executive support to the Department Chair and the Physics Division. Responsibilities include managing both daily and long-term calendars, making independent decisions regarding the coordination and scheduling of meetings, special events, and travel. The incumbent will also prepare and monitor the Physics Division and Learning Center budgets, draft reference letters, oversee faculty recruitment, and coordinate faculty development activities. Additional duties may be assigned as needed.

• Demonstrated ability providing executive level administrative assistance to faculty and staff members.

• Demonstrated experience managing complex calendars. Experience in negotiating and scheduling travel arrangements and completing travel reimbursements.

• Demonstrated ability in general accounting principles, budget management and analysis.

• Ability to research, collect, interprets and present data as well as recommend solutions and methods of implementation.

• Demonstrated ability to work effectively with frequent interruptions and to manage several projects simultaneously with changing priorities and deadlines.

• Proficiency with personal computer operation including Word, Excel, PowerPoint, Google Sheets, and internet browsers

• Demonstrated excellence in interpersonal communication skills, including writing. Ability to communicate clearly, effectively, tactfully, and patiently in person, on the telephone, and in writing with a diverse population.

• Knowledge of UC Financial policies and procedures to include Travel and Purchasing regulations and procedures.

• Knowledge of University policies and procedures, forms, agreements, and systems including Oracle and Concur.

• Experience in a clinical administrative setting and experience in clinical oncology administration.

• Knowledge of medical and scientific terminology.

• Employment is subject to a criminal background check.