Surgical and Clinical Facilities Manager

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

The Surgical and Clinical Facilities Manager will support our Ambulatory Surgery Center (ASC) and is responsible for managing the physical environment, infrastructure, and support services that ensure safe, efficient, and compliant surgical operations. Reporting to and directly supporting the Associate Director of Clinical Facilities, this role oversees building systems, environmental services, emergency preparedness, and vendor relationships to maintain a high-performing ASC. The Surgical and Clinical Facilities Manager ensures that the facility meets regulatory standards, supports surgical throughput, and enhances the patient and staff experience.

Manages Daily Facility Operations

• Oversees building systems including HVAC, plumbing, electrical, and medical gas.

• Coordinates janitorial, waste management, and security services.

• Conducts routine inspections and resolves maintenance issues.

• Ensures surgical suites and support areas are clean, functional, and safe.

• Works closely with clinical teams to support surgical schedules and patient flow.

Ensures Regulatory and Accreditation Compliance

• Maintains compliance with CMS, AAAHC, OSHA, and state health department standards.

• Supports infection control protocols and environmental safety measures.

• Prepares for inspections and accreditation surveys.

• Maintains documentation for audits and regulatory reporting.

• Collaborates with quality and risk management teams.

Oversees Vendor and Contractor Relationships

• Manages contracts for facility services, equipment maintenance, and repairs.

• Coordinates vendor access and ensures compliance with department protocols.

• Evaluates vendor performance and negotiates service agreements.

• Ensures timely response to service requests and emergencies.

• Tracks warranties and service schedules for critical equipment.

Supports Capital Projects and Facility Improvements

• Assists with facility expansions, upgrades, and renovations.

• Reviews design plans for compliance.

• Coordinates construction schedules to minimize disruption to surgical operations.

• Manages project budgets and timelines.

• Engages with stakeholders on planning and implementation.

Emergency Management and Planning

• Leads on-site emergency preparedness and readiness efforts.

• Supports all phases of emergency management: prevention, mitigation, preparedness, response, and recovery.

• Coordinates emergency training, education, exercises, and drills.

• Collaborates with clinical and administrative teams to ensure operational continuity.

• Maintains documentation and readiness for internal and external audits.

Supports the Associate Director and Oversees Facilities Stakeholders

• Supports the Associate Director in strategic planning and operational execution, including budget development and formulation and execution of maintenance action plans specific to site operations.

• Oversees contractors and consultants, and coordinates with other Facilities department team members, ensuring quality, compliance, and timely execution of maintenance, renovation, and infrastructure projects.

• Interacts closely with internal customers (clinical teams, outpatient surgical staff, administrative users) to understand facility needs and ensure seamless, responsive service delivery.

• Facilitates training and awareness, partnering with Facilities colleagues and external expert, to uphold health and safety standards, including PPE protocols and applicable HIPAA compliance.

• Develops operational guidelines and standard operating procedures to meet evolving needs of outpatient surgical settings.

• Bachelor's degree in Engineering, Facilities Management, Healthcare Administration, Construction or a related field.

• 5 years of relevant experience in facility management, operations and maintenance, and or project management.

• Understanding of healthcare clinical facilities systems, including MEP equipment, systems, and controls.

• Relevant education may substitute for experience.

• Master's degree in Engineering or Facilities Management.

• 7+ years in healthcare facilities operations, including outpatient surgery environments and operating rooms.

• Demonstrated experience with facilities systems such as air handling units, controls and building. automation systems, medical gas equipment and systems, and performing psychrometric analysis.

• Familiarity with AAAHC, CMS, and outpatient infection control standards.

• Licensed Professional Engineer (PE)

• Certified Healthcare Facility Manager (CHFM) - American Hospital Association

• Certified Healthcare Safety Professional (CHSP)

• Certified Facility Manager (CFM) - IFMA

• ASSE Series 6000 Med Gas Certification

• Project Management Professional (PMP)

$88,000 + depending on qualifications

• Standard office equipment

• Repetitive use of a keyboard

• May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.