Assistant Director, Alumni Engagement

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

Assistant or Associate Director may be offered based on the candidate that is hired. Additional hours will be required to include early mornings, evenings, weekends, and holidays. Travel will be required. This job is not suitable for remote work and is expected to work regular on-site hours.

Purpose

Develop and implement strategies to engage former student-athletes, fostering their ongoing involvement with the T-Association and strengthening their connection to the University.

Responsibilities

• Oversee the planning, management and implementation of T-Association sport alumni engagement events, programming and initiatives with the goal of enhancing overall letterwinner engagement including, but not limited to, mentoring, professional and alumni networking, job shadowing, internships and externships.

• Oversee coordination of gameday staff as needed for letterwinner game day hospitality and coordinate with internal staff for in game recognitions involving sport alumni. Provide direct oversight and guidance to employees (including student workers, interns or part-time staff), ensuring they understand their roles and responsibilities. Monitor and evaluate employee performance, providing regular feedback to support continuous improvement and professional growth. Develop and implement training programs to enhance employees' skills and knowledge, ensuring they are well-equipped to perform their duties.

• Work with Longhorn Foundation Events team to oversee the planning and coordination of signature events for letterwinners and current student-athletes, including Texas Athletics' Hall of Honor, student-athlete graduation, national championship celebrations, Olympian related events and sport specific reunions. Maintain a calendar of events for sport alumni across all sports. Work with Longhorn Foundation Events team to oversee planning and management of events related to honoring and recognizing letter award and T-Ring recipients.

• Oversee creation, implementation, recruitment and tracking of alumni volunteer support activities for T-Association including mentoring, career, professional networking, sport alumni advisory council and football gameday hospitality. Maintain and update applicable alumni professional database with contact information, position/occupation and company or organization whenever possible. Budget management including, but not limited to, signature events, sport alumni volunteer recruitment and stewardship of alumni involved in T-Association.

• Manage online, social media and web-based platforms to enhance letterwinner engagement, communication and participation in T-Association programs (e.g. LinkedIn, Facebook, Twitter, et al.) including Texas Athletics' content, jobs, alumni profiles, upcoming job fairs, panels or other sport alumni events.

• Provide leadership support for Texas Athletics Hall of Honor and other student-athlete award nominations, selections and voting processes.

• Work with T-Association staff to oversee tracking and verification of student-athlete lettering and the ordering and distribution of letter awards to student-athletes and T-Rings recipients.

• Collaborate with other departments and stakeholders to coordinate and execute internal events, including but not limited to 4EVER TEXAS, Student Services, Facilities, Human Resources and Risk Management and Compliance Services.

• Other related functions as assigned. Drive a UT or rental vehicle on and off campus.

• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University's Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at http://titleix.utexas.edu.

Bachelor's degree. Two years of experience planning and executing events and leading donor relations or stewardship efforts for a non-profit or higher education institution, or related field. Strong organizational skills and attention to detail, along with a demonstrated ability to proactively think critically, oversee complex events and projects, exercise independent judgement, and balance concurrent priorities. Ability to be flexible when confronted with a multitude of priorities, events, requests, and situations. Ability to work in a team environment where a project's success is determined by both the individual and team's efforts. Excellent communications skills, verbal and written. Intermediate to advanced proficiency with Microsoft Office software.Relevant education and experience may be substituted as appropriate.

Five years of experience planning and executing events and leading donor relations or stewardship efforts for a non-profit or higher education institution, or related field. Experience planning and executing events for an intercollegiate athletics program. Supervisory or management experience. Experience with budget management and vendor contract management. Familiarity with Texas Development and/or Texas Athletics internal and external constituents.

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

OPEN

• May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.