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Research Administration Specialist, Campus Grants Management ( Remote NC Residency is Required)

Duke Clinical Research Institute
United States, North Carolina, Durham
300 West Morgan Street (Show on map)
Sep 16, 2025
Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Be You. Be Bold. Choose Duke. Be You. At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Research Administration Specialist, you'll be a vital part of a collaborative, interdisciplinary team that supports faculty and researchers across the Provost area units. You'll help ensure seamless, high-quality sponsored research administration services - all while working remotely from North Carolina. Be Bold. Join the Campus Grants Management Team (CGMT), a dynamic and growing unit within the Office of the Vice Provost for Research. As a Research Administration Specialist, you'll play a key role in cradle-to-grave grant management, supporting both pre- and post-award processes. You'll help build best-in-class grants portfolio management through strong partnerships and communication. What You'll Do: Assist principal investigators with budget preparation, revisions, reconciliation, and time extensions. Compile information for grant proposals and enter data into SPS. Provide technical and administrative support during grant and contract negotiations. Prepare proposal elements such as biosketches and other support documentation. Facilitate the RSSA process. Monitor grant/contract activities and coordinate reporting requirements. Monitor reporting and compliance timelines for new awards. Assist investigators in preparing necessary documentation for site visits. Reconcile financial information on sponsor reports to the university general ledger, reviewing financial transactions for compliance with sponsor terms and university policies. Support the Revenue Management process for industry-funded projects. Facilitate financial transactions, close-out activities, and special projects. Assist with renewal applications for animal or human subject protocols. Maintain working knowledge of applicable regulations and protocols. Choose Duke. This fully remote position requires residency in North Carolina and offers the opportunity to work with a highly skilled team of research administrators. You'll be empowered to grow professionally while contributing to Duke's mission of excellence in research. Qualifications: Associate's degree required; bachelor's degree may substitute for experience. Two years of relevant experience or equivalent combination of education and experience. Strong communication, organizational, and analytical skills. Proficiency in MS Office Suite and ability to manage multiple tasks. Ready to Make a Difference? Apply now and help us build a stronger, smarter, and more connected future. Anticipated Pay Range Duke University provides an annual base salary range for this position of USD $20.10 to USD $36.20. When extending an offer, Duke considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, and market and organizational considerations. Your total compensation goes beyond your paycheck. Duke offers comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits Essential Physical Job Functions Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provisions for requests for reasonable accommodation will be provided by each hiring department. Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.