Administrative Services Coordinator I

The Vermont Department of Health is seeking an Administrative Services Coordinator I for the Commissioner's office. This position has the direct responsibility of preparing and maintaining items essential to the daily operations for two Deputy Commissioners and other senior staff within the office including meeting scheduling, coordinating travel arrangements, preparing presentations, and writing correspondence. The Coordinator will interact with the staff throughout the Department on a daily basis and will also have a role in orienting new staff to the Commissioner's office, answering questions and providing services as they relate to building access.

The Administrative Services Coordinator will act as a business liaison on relevant financial and business matters. The Coordinator will also provide technical support, track and manage workflow for documents requiring signatures and assist in preparation of confidential information. This position will also manage special projects like the annual public service recognition event, and Vermont Shares Campaign.

This position, Administrative Services Coordinator I (Job Requisition #53388), is open to all State employees and external applicants.
If you would like more information about this position, please contact sarah.gregorek@vermont.gov
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Work is performed in a standard office setting.

High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.

OR

One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.

Highly organized
Possess excellent written and oral communication skills
Proficient in Microsoft software products such as Outlook, Excel, Word, PowerPoint
Strong decision making ability and attention to detail
Customer-service oriented

For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.