Fellowship Coordinator

The Department of Internal Medicine is the largest department in the School of Medicine, with 13 subspecialty divisions. This position is responsible for managing the Fellowship and Educational Programs for the Division of Infectious Diseases, as well as supporting special projects under the supervision of the Division Manager.

Primary responsibilities include overseeing the recruitment, academic administration, and evaluation of activities for both ACGME accredited and non-ACGME fellowship programs, coordination of fourth-year medical student course work third year clerkship activities; support for division conferences and seminars, and planning of special events. Additional duties include project and financial management. This position also provides administrative support for research, teaching, and clinical activities of fellows, staff and faculty. The incumbent will manage assigned projects independently, exercising sound judgement in problem solving, analysis, and determining appropriate actions to support program goals and division priorities. #CA-SB

Apply By Date 9/27/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field and/or a combination of experience, education and/or training
• Several years of previous experience in a similar role/setting required.
• Ability, skill and proficiency with PC, Windows, Word, Excel (or similar spreadsheet programs), PowerPoint, Outlook (or equivalent), Medhub, Thalamus, MyInfoVault (MIV), lightning bolt, and other programs, as needed.
• Skills to organize various projects and to establish priorities to complete tasks on a timely basis.
• Ability to complete tasks accurately, neatly, and quickly under pressure of deadlines.
• Ability to successfully manage multiple assignments simultaneously, amidst frequent interruptions.
• Analytical skills to independently assume responsibility for coordination and completion of complex projects requiring interactions with many individuals.
• Skill, knowledge and ability to utilize tact, diplomacy, patience and courtesy in dealing with a wide variety of individuals and to interact harmoniously and positively at all times.
• Verbal communication skills to effectively screen visitors and callers, answer questions, resolve problems, or direct to appropriate resource.
• Excellent verbal and written communication skills to compose clear, concise and grammatically correct correspondence.
• Ability to interpret and implement written or verbal instruction in a positive manner.
• Skill in communicating effectively and professionally, verbally and in writing to establish and maintain good rapport with staff, faculty, co-workers, and other customers of the division.
• Skills, knowledge and ability to coordinate travel and meeting arrangements with various travel agencies, hotels and sponsoring agencies at local, national or international meetings.
• Skills, knowledge and ability to prepare travel and entertainment expense reimbursement requests following University Policies and Procedures.
• Ability to maintain confidentiality, exercise independent and mature judgment and discretion relating to sensitive department/division matters and comply with University policy regarding all patient information while committing to excellence.
• Mathematical skills to perform calculations and verify results for accuracy.
• Basic analytical skills to review financial documents, and develop financial and accounting reports using Excel.
• Ability to work independently or as part of a team and make decisions under general supervisory management direction.
• Ability to organize, update, and maintain documents for easy retrieval.

Preferred Qualifications

• A working knowledge of ACGME requirements, ABPMR requirements, state licensing regulations and codes, ECFMG guidelines, University administrative personnel policies and procedures relevant to collective bargaining agreements, affiliation agreements, affirmative action and health/safety guidelines pertaining to the residency program.
• Administrative skills to plan, organize, and direct multiple simultaneous activities for the residency, fellowship, and student programs at UCDHS and affiliated training sites.

Key Responsibilities

• 30% - Project and Financial Management
• 10% - Division and Fellowship Administrative Duties
• 60% - Fellowship Coordinator

Department Overview

The Department of Internal Medicine is the largest department in the School of Medicine, with 13 subspecialty divisions. This position is responsible for managing the Fellowship and Educational Programs for the Division of Infectious Diseases, as well as supporting special projects under the supervision of the Division Manager.

POSITION INFORMATION

• Salary or Pay Range: $34.72 - $50.58
• Salary Frequency: Hourly
• Salary Grade: 149
• UC Job Title: HEALTH PROFNS EDUC SPEC 2 CX
• UC Job Code: 004484
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 8-5
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks