Administrative Project Coordinator

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking an AdministrativeProject Coordinator to join our Firm. This position will be based in our Washington, D.C. office. This position will provide administrative and secretarial support to the Secretarial Services Department, attorneys, and various business services professional departments in the Washington, DC Office.The Administrative Project Coordinator will serve as back-up personnel in the Visiting Attorney Center and Reception. Please note that the Firm will not sponsor applicants for work visas for this position.

Secretarial Services Department

• Responds to requests for assistance and ensures completion of requests in a timely manner by completing the requests or coordinating completion of requests.
• Provides access to DTE Axiom, Chrome River, and makes modification to DTE Axiom group memberships by deleting and adding attorneys.
• Maintains copies of Executive Assistant desk profiles and follow-ups with Executive Assistants regarding assignment changes and any other updates to the profiles.
• Coordinates logistics for in-house and virtual meetings (e.g., conference room scheduling, audio/visual requests, calendar invites).
• Assists with monitoring business services professionals call-in-line regarding absences, lateness, questions.
• Assists with the production of various reports (e.g., quarterly reports, variance reports and tracing the status of time tickets) and the updating of charts (e.g. assignment chart) with relocation of business services professionals, assignment changes, ratios, and other data.
• Maintains departmental files.
• Assists with new hire orientation, including maintaining updated informational brochures, drafting new hire schedules, escorting new hires to orientation meetings, conducting office tours.
• Assists with the performance evaluation process by maintaining accurate status of completed evaluations and following up with evaluators.

Attorneys

• Provides a high level of attention to detail, skills and flexibility assisting attorneys with a variety of administrative tasks, some of which are complex and time sensitive to include, but are not limited to: time entry, calendaring/scheduling, document management, conference services, business development and collaborating with Firm departments and team members to ensure superior client service.
• Assists with Visiting Attorneys by providing administrative support that includes, but not limited to travel arrangements, food services, car services, document management, couriers.

General Administrative Support

• Assists with Reception coverage.
• Assist practice departments with projects as needed.
• Prepares general correspondence and generates reports.
• Answers, screens and places telephone calls.
• Opens, reads and routes mail.
• Demonstrates effective interpersonal, written and verbal communications skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Regular and reliable physical presence to work as part of a team, meet with clients, use on-site equipment, etc.
• Complies with and understands Firm's operations, policies and procedures.
• Performs frequent physical exertion including: sitting for up to seven hours per work shift, walking, repetitive use of both hands, continuous verbal and non-verbal interactions with internal and external customers, lifting and carrying up to 10 pounds.
• Performs other related duties as assigned.

Qualifications

• Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to interpret and follow instructions
• Demonstrates close attention to detail
• Ability to work well independently as well as effectively within a team
• Ability to handle multiple projects and shifting priorities
• Ability to organize and prioritize work
• Ability to use discretion and exercise independent and sound judgment
• Demonstrates flexibility, dependability, time management and skills to support multiple departments
• Ability to handle sensitive matters and maintain confidentiality
• Ability to work in a demanding and fast-paced environment
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education & Experience:

• Bachelor's degree
• Minimum of two years of related experience in a law firm or professional services environment

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Lara Bell at (212) 735-2794.

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

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