Executive Assistant

Are you an Executive Assistant who is looking to join one of the top companies within the Entertainment industry?

Are you looking to further your career and grow?

Do you have administrative or office coordination experience?

If you answered yes to those three questions, then apply today!

Acara Solutions is seeking highly qualified candidates to work onsite with our client in Lake Buena Vista, FL. Interested?

Here's what you'd do:

• We are seeking a proactive, detail-oriented, and highly organized Administrative & Office Coordinator to support a dynamic team and ensure smooth day-to-day operations.
• This role combines executive-level administrative support with hands-on office coordination, requiring a balance of professionalism, resourcefulness, and a service-oriented mindset.
• Initially, the role will be focused on the Executive Support responsibilities, with the additional responsibilities used if time permits.
• Manage complex calendars, schedule meetings, and coordinate travel logistics for executives in the department.
• Handle confidential and sensitive information with discretion.
• Prepare and process expense reports, purchase orders, and vendor contracts.
• Draft and edit correspondence, presentations, and internal communications.
• Partner with other administrative professionals to foster a collaborative team culture.
• Office & Facilities Management
  1. Coordinate equipment troubleshooting and furniture maintenance.
  2. Manage office supply inventory and kitchen stock.
  3. Monitor and report building temperature or ergonomic concerns.
  4. Support equipment returns for departing employees.
• Departmental Operations
  1. Process invoices and track payment status.
  2. Manage welcome gifts, nametags, and business card orders.
  3. Provide DocuSign, notary, and mailroom support (FedEx, USPS, internal mail).
  4. Assist with printing and document preparation.
• Employee Support & Services
  1. Respond to questions about benefits, policies, and payroll issues.
  2. Assist with lost ID replacements and service award inquiries.
  3. Troubleshoot App Space and support conference room scheduling.
  4. Ship supplies to remote employees and coordinate internal logistics.

Here's what you'll get:

• Pay rate: $36.02/Hour
• Hours: 40 Hours/Week
• Length: Contract (5 Months)

Sound like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier provider of recruiting and workforce solutions, and we help companies compete for talent. With a legacy of needs in various industries worldwide, we partner with clients, listen to them, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• Bachelor's Degree
• Minimum of 5 years of administrative or office coordination experience.

• Familiarity with TWDC policies, systems, and culture.
• Experience supporting senior leaders or cross-functional teams.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, SAP, Concur, SharePoint, and DocuSign.
• Ability to multitask, prioritize, and remain calm under pressure.
• High level of discretion and professionalism.
• Team Player, Ask Questions, be Proactive, very detailed, this is not a stand-alone function - Team environment - Admin team - collaborate - have a can-do attitude

Additional Information :

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.