Marketing Programs Coordinator

About the Team/Role

We are seeking a highly organized and detail-oriented Marketing Programs Coordinator to join our dynamic marketing team. This role is ideal for a junior to intermediate-level professional who is eager to learn and grow in a fast-paced environment. The successful candidate will be responsible for supporting the planning, execution, and tracking of various marketing programs and projects across multiple disciplines. This is a critical support role that ensures our marketing efforts run smoothly, on time, and on budget.

How you'll make an impact

Cross-Discipline Program & Project Coordination:

• Act as a central point of contact for marketing projects, coordinating tasks and timelines across various teams, including content, design, digital, and product marketing.

• Facilitate project kick-offs, check-ins, and debriefs to ensure all stakeholders are aligned and deadlines are met.

• Maintain and update cross-company cross-sell and vertical solution selling project plans and calendars, ensuring accurate and up-to-date information is accessible to all relevant parties.

Marketing Budget Tracking and Management:

• Assist in the tracking and management of the marketing department's budget, monitoring expenses against planned allocations.

• Process and submit invoices, expense reports, and purchase orders.

• Provide regular reports on budget status to the marketing leadership team.

Intake Request Process & Prioritization:

• Manage the marketing intake process, receiving and logging requests from internal stakeholders.

• Work with marketing leadership to prioritize incoming requests based on business goals and resource availability.

• Communicate project status and timelines back to stakeholders, managing expectations effectively.

Marketing Asset Support:

• Perform basic content updates across marketing materials such as updating logos and copying and pasting new content to replace old versions.

• Assist with asset management, ensuring all marketing materials are organized and easily accessible.

Marketing Leadership Coordination & Reporting:

• Coordinate the monthly business review rhythm, ensuring all marketing leaders provide their deliverables on time.

• Gather and consolidate data and presentations for key marketing meetings.

• Schedule and coordinate meetings for the marketing leadership team and other key stakeholders as needed.

Experience you'll bring

• 1-3 years of experience in a marketing, project coordination, or administrative role.

• Bachelor's degree in Marketing, Communications, Business, or a related field.

• Exceptional organizational skills and a strong attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in project management software (e.g., Asana, Trello, Monday.com) and Microsoft Office Suite (Excel, PowerPoint, Word).

• Familiarity with content management systems (e.g., WordPress) is a plus.

• Ability to manage multiple projects simultaneously and prioritize tasks effectively in a fast-paced environment.

• A proactive and collaborative team player with a positive attitude.