Leadership Administrative Partner

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

In this role you will support the administrative needs of the Legal Org's Chief Litigation Counsel, Head of Labor & Employment, and Chief Intellectual Property Counsel; your responsibilities will be split between supporting the overall teams' needs. This role reports to the Sr. Leadership Administrative Business Partner within Legal. Primary office location will be the Palo Alto office.

• Litigation:
  • Daily calendar management, scheduling and coordinating meeting logistics for the Chief Litigation Counsel and alendar management for Senior Litigation Leadership, as needed
  • Lead and work on special projects as defined by the Chief Litigation Counsel
  • Draft reports, letters, Google-spreadsheets; assist with proofreading and formatting
  • Prepare Google Slide presentations that can be presented to multiple audiences
  • Prepare meeting summaries and keep track of accomplishments for the team
  • Route documents and contracts for signature via Box, IronClad and various other platforms
  • Interface with staff from governmental agencies and outside councils' offices on administrative functions
  • Track various Purchase Orders (PO) or licenses as needed for the Litigation team, including tracking and submitting PO renewals
  • Plan and support team off site meetings
    Assist with expense reports, as needed
• Labor & Employment:
  • Manage various administrative aspects of the Labor & Employment team, including onboarding legal vendors, responding to law firm inquiries, and routing inquiries to the correct investigating-escalations team.
  • Audit/track the company-wide Labor poster project.
  • File documents and organize team mail
  • Coordinate mailings, including international shipments
  • Assist with expense reports, as needed
  • Calendar management, scheduling and coordinating meetings for Labor & Employment leadership, as needed, including daily support for the Head of Labor & Employment
  • Other support tasks, based on skill level and experience
• Intellectual Property:
  • Manage various administrative aspects of the Intellectual Property team, including collecting and filing IP Certificates
  • Coordinate mailings, including international shipments
  • Assist with expense reports, as needed
  • Calendar management, scheduling and coordinating meetings for IP Leadership, as needed, including daily support for the Chief Intellectual Property Counsel

• Bachelor's degree or equivalent experience required
• Advanced Google-suite skills, including Google Sheets and Slides, plus an ability to become familiar with Company and/or task specific programs and software
• Familiarity with or at least a desire to learn, SimpleLegal and IronClad.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Highly organized and able to prioritize under pressure
• Positive attitude and strong business acumen
• Ability to operate independently with a strong sense of self-motivation and a "get-it-done" attitude.
• Ability to multi-task in a fast-paced environment
• Ability to anticipate and accommodate last minute changes
• Experience working with and handling highly sensitive information (including PSI)

Salary Range for Palo Alto, CA based applicants: $84,000 - $105,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26. Full Time Employee coverage is effective on the first day of employment. Part-Time employee coverage is effective the first of the month following 90 days of employment.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.