Administrative Specialist II or Senior Administrative Specialist - Brunswick Nuclear Plant

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"Depending upon the desired qualifications of the successful applicant, the hiring manager may elect to fill this position at a higher level within the job hierarchy"

Summary:

This position typically supports multiple managers and serves in a non-exempt capacity. This position is responsible for performing full secretarial, administrative, and broad support activities of a highly responsible and confidential nature. Activities are diverse and involve close coordination with multiple managers.

Duties and Responsibilities

• Receives general direction. Identifies needs and initiates administrative projects. Performs considerable coordination and follow-through. Sets priorities and procedures for accomplishing work and may delegate portions to others.

• Maintains confidential records and reports. Collects, compiles and analyzes data from several sources of information. May direct others to collect and calculate the data

• Utilizes Microsoft Office Products at a high level of proficiency.

• Prepares expense reports and American Express reconciliation statements Reviews and approves, within delegated parameters, expense reports of others

• Coordinates travel arrangements and meeting preparations. Anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed

• Maintains a consistently high level of availability to provide support.

• Maintains and demonstrates current knowledge of Duke Energy enterprise organization and business operations.

• Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner

• Effectively handles a wide variety of telephone calls, mail, visitors and appointments to effectively manage the time

• Prepares correspondence and written communications using a variety of excellent written communication skills

• Responsible for the general logistical support of the work group. Provides single point of contact to internal and external service providers for the area.

Basic / Required Qualifications:

Administrative Specialist II

• High School diploma / GED and 1 year or more work-related experience

Senior Administrative Specialist

• High School diploma / GED and 2 years or more work-related experience

Desired Qualifications:

• Associates degree

• Current or Previous Nuclear Experience

• Experience with Emp Center and time sheet reporting

• Experience with document retention and processing

• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint

• Demonstrated ability to multi-task and prioritize assignments

• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner.

• Experience with Work Order closeout capabilities

• Proficient in Duke Energy Nuclear procedures and processes

• Experience working in a fast-paced, demanding environment with changing conditions.

• Demonstrates willingness to learn new skills and tools (programs, software, hardware) to enhance job efficiencies

Specific Requirements:

• Gain and maintain Nuclear Access

• This position has an Onsite Mobility Classification and work will be performed at the company facility

Travel Requirements

Posting Expiration Date

All job postings expire at 12:01 AM on the posting expiration date.

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