HR Solutions Payroll Specialist

The University of Wisconsin-Madison Office of Human Resources is seeking a Payroll Specialist to join our recently created OHR Solution Team (OST), a collaborative group dedicated to supporting and managing key HR functions within Workday.

Reporting to the Interim Director of the OHR Solutions Team, the Payroll Specialist will play a key role in ensuring the accuracy, efficiency, and compliance of payroll processes. This position will work closely with cross-functional teams to:

• Process and troubleshoot payroll transactions and corrections in Workday

• Audit payroll activities and ensure adherence to university policies and deadlines

• Respond to payroll inquiries with professionalism and care

We are seeking a detail-oriented professional with strong communication and problem-solving skills who is committed to delivering accurate and timely payroll support to the campus community.

This position has the possibility to be converted to an ongoing appointment based on need and/or funding.

• Counsels new, existing, and terminating employees on payroll options, international tax laws, timelines, taxes and deductions

• Prepares, organizes, disseminates and processes payroll, tax documents, communications, and associated materials for an institution through various mediums under general supervision

• Serves as a payroll and tax subject matter expert; represents the institution, contributes to and facilitates payroll workshops, informational meetings and training sessions as needed

• Contributes to the development, implementation, interpretation, and revision of institutional policies and procedures in alignment with laws and regulations

• Supports the review, processing, and resolution of payroll adjustment transactions, ensuring accuracy and compliance with established policies and timelines.

• Prepares and audits international payroll and tax reports and completes payroll transactions and changes adhering to established policies and procedures to meet anticipates deadlines

• Receives, responds to, and resolves highly complex employee payroll and tax questions and problems

• Collaborate with cross-functional teams to complete payroll impacted transactions and changes in Workday, troubleshoot payroll issues, and ensure accuracy and timeliness.

• Located within the Division of General Services, Office of Human Resources, Solutions Team

• The salary range for this position is $55,000- $62,000. Actual pay is determined at hire and is based on experience and qualifications.

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

• Knowledge of payroll practices, or related area

• High attention to detail, accuracy, and ability to meet deadlines

• Excellent interpersonal and customer service skills

• Strong organizational and problem-solving abilities

• Proficiency in Microsoft Excel

• Proficiency with or the ability to quickly learn to navigate and utilize Human Resource Information Systems (e.g. PeopleSoft, Workday, etc.)

• Payroll and/or human resources experience in a higher education or similar setting

• Associate's Degree Preferred

• Candidates will be required to upload a cover letter referring to related work experience and a resume/CV detailing educational and professional background. Candidates will also be presented with the option to manually enter Certifications, Education, Languages, and Website information.

• Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.

• The application deadline is 11:59 pm on November 10, 2025.

Kayla Eckerty, kayla.eckerty@wisc.edu, 608-890-4609

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.