Administrative Assistant

About:

Bloomingdale's makes fashion personal and fun, aspirational yet approachable. Our mission is to guide and inspire our customers to make style a source of creative energy in their lives. We will always strive to make Bloomingdale's like no other store in the world. Everyone plays a critical role to bring our mission to life. Regardless of position, we believe all colleagues have a voice and access to share their thoughts with every level of leadership. Our colleagues are passionate, driven, entrepreneurial and collaborative. We welcome and embrace diversity of background, thought and opinion while having a lot of fun along the way.

Job Overview:

The Administrative Assistant will provide administrative and internal operational support to Executive Committee level leadership. The responsibilities will include calendar/travel management, generating reports, and creating power point presentations. The ideal candidate must possess very strong communication and organization skills, with proficient knowledge of the tools utilized by the EC member (Microsoft Word, Excel, Power Point and be adaptive to learning Google affiliated tools). Discretion and confidentiality are required as this position has access to highly sensitive information and serves as the gatekeeper to EC level. In this role, the colleague must be professional, reliable, proactive, engaging, possess a sense of urgency, prioritization, and be able to multi-task in a fast-paced environment.

Essential Functions:

• Act as liaison for EC (Executive Committee) member(s) and provide support by anticipating business needs, proactively addressing workload, identifying opportunities to increase standardization and improve overall efficiency.
• Manage an active calendar of appointments and prioritize conflicting needs with efficiency. Proactively determine and implement ways to reduce calendar conflicts.
• Arrange and schedule meetings, and in partnership with EC leader, coordinate the agenda, prepare any meeting materials and handle logistics.
• Generate reports and coordinate the collection of business related recaps. Print and/or digitally organize as requested.
• Demonstrate knowledge of tools as appropriate to create effective presentations.
• Handle phone calls, complete expense reports, arrange travel and provide solutions to day-to-day issues.
• Provide technical expertise and troubleshooting support for EC members (all equipment, computers, printers, phones, LAN setup)
• Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly.
• Work proactively with all internal and external departments.
• Oversee special projects as assigned.
• Plan team events (volunteer events, lunches, team meetings, holiday party, etc)
• Maintain Org Charts for supported area
• Perform other duties as assigned

Qualifications and Competencies:

• We encourage candidates with either a bachelor's degree or equivalent work experience in a related field to apply
• Practices open and continuous communication, values keeping others informed, effectively presenting information in a clear, concise manner. Ability to synthesize information from multiple sources.
• Excellent leadership, facilitation, and interpersonal skills, with the ability to work across functional lines and at many levels
• Ability to think creatively, strategically and technically. Ability to multi-task and coordinate multiple projects simultaneously
• Knowledge of MS Office computer programs are required
• Ability to work a flexible schedule based on department and Company needs
• Physical Requirements:
  
  
  
  • Requires prolonged periods of sitting, with occasional standing
  • Occasionally requires walking, bending, reaching, hearing and talking
  • Continuous use of computers and other office equipment
  • Frequently lift/move up to 25 lbs.
  
  

This job description is not all inclusive; additionally, Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. - including Macy's, Bloomingdale's, and Blue Mercury - is an equal opportunity employer, committed to a diverse and inclusive work environment