New

HR Shared Services Specialist (Hybrid in CA)

First American
$24.32 - $33.32 / hr
sick time, 401(k)
United States, California, Santa Ana
1 First American Way (Show on map)
Nov 17, 2025
Who We Are Join a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com. What We Do Join our team as our next HR Shared Services Specialist! In your role, you will be responsible for providing daily administrative and technical process support on escalated cases from HR Shared Services Representative Team (Tier 1). You will be supporting multiple aspects of HR operations with various Field and Functional HR teams by assisting in resolving inquires through additional research, to support the processing of large-scale events (i.e. restructuring, acquisitions), while partnering with HR subject matter experts (SME's) to address overall HR process issues, periodically acting as the HR liaison with vendors providing ad hoc HR-related products and services. What You'll Do: Provide Workday related transaction support and troubleshooting for cases escalated from Tier 1 support or HRBPs Support organizational changes including acquisitions, restructuring, RIFs, etc. with a focus on handling system related transaction processing, gathering data for mass changes, handling position changes, and providing project and related preparation support to HRBPs Partner closely with the business to ensure the correct information is received to create and/or process employee agreements and position/organizational changes Provide reporting & analysis support, audit, and compliance support Provide guidance related to time keeping support; including coordinating with payroll to process off-cycle commission and bonus requests Provide escalated support for business specific policy and process questions that may require stronger business knowledge and/or coordination with HRBPs Work with HRBPs to handle off-boarding processing including sending resignation / termination paperwork, processing termination, coordinating final pay, handling termination notices, maintaining termination checklists and completing exit interviews Provide on-boarding support for internal and external candidates including processing or troubleshooting with Workday related onboarding transactions, gathering documentation, I-9 processing through E-Verify, etc. Provide support for HR annualized programs including administration support related to communication, employee documentation, and auditing Protects organization's value by keeping information confidential Ensures SOP are being followed and non-compliant items are escalated as appropriate Strong attention to service delivery levels and high customer service standards What You'll Bring: Bachelor's degree in Human Resources, Business Administration, or equivalent experience PHR preferred 3+ years HR experience or practical work experience in multiple HR functional departments Excellent customer service skills with strong, written, and oral communication skills Proficient in processing workflow, transactions and data changes using Workday or other employee information systems Demonstrated ability to work in a collaborative environment, build consensus and promote the exchange of information among project team members Ability to identify, promote and implement changes to current practices and processes Excellent written, oral, and interpersonal communication skills Detail-oriented, strong analytical, problem solving, and organizational skills Ability to handle multiple time-sensitive concurrent tasks and changing priorities in a fast-paced environment Intermediate knowledge of Microsoft Office applications such as MS Word, Excel, Power Point and Outlook Strong understanding in HRMS and Case Management technologies (e.g. Workday, ServiceNow) Experience in Workday required Must be flexible to adapt to work specified shift and extended hours as necessary to support workload Pay Range: $24.32 - $33.32 hourly This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location. Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act). First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements. What We Offer By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it's the right thing to do, but also because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term. Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.