HR Coordinator

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The FIU Online Human Resources (HR) Coordinator serves as the first point of contact for the FIU Online People team. Acts as a liaison between FIU Online current and prospective employees and the Division of Human Resources.

• Serves as the first point of contact for HR related questions, issues, and/or concerns from FIU Online staff and prospective employees, escalating to the appropriate parties when necessary.
• Serves as a HR liaison between FIU Online and the Division of Human Resources ensuring that the department is aware and informed of any changes in processes or procedures.
• Assists the HR & Operations Manager in preparing for all new position interviews.
• Posts new positions in relevant platforms to ensure increased outreach.
• Manages FIU Online HR email inbox and communicates with potential candidates, including sending interview confirmations and expectations, as well as answering general HR questions.
• Prepares, maintains, and organizes FIU Online HR communication templates, records, and SharePoint folders.
• Participates in interviews as a moderator and HR representative for part time and full time positions.
• Ensures that new hires are ready to begin prior to their start date, including coordinating with the appropriate units and internal teams as well as the new hires on necessary equipment, access, and important information.
• Follows termination processes appropriately. Notifies Employee and Labor Relations, submits separation forms, updates internal systems with termination dates, coordinates with the internal teams on equipment retrieval and access removal.
• Monitors the FIU Online and University time reporting systems on a monthly basis and ensures discrepancies are fixed.
• Submits electronic personnel action forms (ePAFs) and electronic position request forms (ePRFs) under the direction of the HR & Operations Manager and Director of People and Programs.
• Monitors reports relevant to FIU Online HR, including Visa Report, Temporary Employment Expiration Report, Student Graduation Report, PEP Report, Time Off Discrepancy Report. Communicates with HR & Operations Manager and leadership on report statuses.
• Remains current in Human Resource industry trends.
• Serves as an University card user for departmental transactions. Adheres to University credit card policies and procedures.

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

• Degree in Business, Human Resources or related field.
• Proficiency in general HR Knowledge in the areas of recruitment and performance management is desirable.
• Experience in an HR support or coordinator role.
• Proficiency with specific university enterprise systems for HR transactions, talent acquisition, and reporting (e.g., PeopleSoft, Workday, etc.).

Administrative

Begin time: 9:00 AM

End time: 5:30 PM

Required to spend 50% or more of time operating a computer

Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.