Administrative Assistant

As an Administrative Assistant you will be responsible to maintain a high level of confidentiality and display professionalism at all times; assume responsibility without direct supervision; provide assistance to the Manager in special projects. Compile data and develop reports, compose memos, and perform additional administrative duties as required. The ability to manage numerous routine and specialized tasks is required.

Shift:

Monday-Thursday 7:00am-4:30pm and 7:00am-11:00am

• Maintain daily, weekly, and monthly OD reports for Assembly and Process.
• Update and maintain AMI's for Assembly & Process departments.
• Prepare department monthly report according to Assembly & Process Manager's instructions.
• Create, maintain, and generate reports, graphs, lists, or other information from data entered into the computer system.
• Assist Assembly & Process Manager with writing of reviews.
• Prepare all correspondence for Assembly & Process Manager's approval.
• Prepare position requisitions and job descriptions for Assembly & Process departments.
• Prepare charts and data for Management Review for Assembly & Process departments.
• Provide weekly tidbits to Plant Manager for Assembly & Process departments.
• Provide Friday and weekend coverage schedule of all departments for Guard Service.
• Provide backup assistance to Director of Operations administrative assistant.
• Manage and update training matrix for Assembly & Process departments.
• Maintain and distribute daily Money Sheets.
• Assist Assembly & Process Manager and Supervisors in special projects, and perform other duties as assigned.
• Coordinate staff and department meetings for Assembly & Process departments. Publish minutes.
• Perform administrative duties for other departments and provide switchboard relief as required.
• Provide telephone support for Assembly & Process Manager.
• Maintain monthly build schedule files.
• Order necessary office supplies from Staples for Assembly and Process Managers, Supervisors, and employees.
• Organize and schedule meetings or special events for Assembly & Process departments.
• Display professionalism and maintain confidentiality at all times.
• Available for overtime work as required.

Required:

• High school graduate/GED
• Minimum of three to five years administrative or secretarial experience.
• Ability to type a minimum of 60 wpm accurately.
• Computer skills to include extensive knowledge of Microsoft Word, Excel, Power Point, Oracle, AS400, Shop Floor Control.
• Ability to assume responsibility without direct supervision.
• Ability to work well with others; oral and written communication skills.
• Ability to prioritize and meet deadlines.
• Ability to adapt to instantaneous changes in priority.

Other:

• Good verbal and written communication skills.
• 2 years college preferred.

We Value our employees and are committed to providing a comprehensive benefits package that supports your heath, well-being, and financial future.

Here is just a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (9) added holidays
• Long/short Term disability coverage
• 401(k) with company match
• Maternity & Paternal Leave
• Additional add-ons benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continues educations programs
• Excellent opportunities for advancement and stable long-term career

General office environment. Light lifting and carrying, occasional bending, stooping, kneeling, twisting, walking, standing, reaching, handling, fingering, feeling, crouching, pushing, and pulling. Negotiate various areas of the facility including manufacturing floor, stairways, and mezzanines. Requires the ability to utilize the specified personal protective equipment in any given area. Requires normal vision and the ability to distinguish shape, size, distance, motion, and depth. Requires hearing and the ability to speak and communicate effectively with others. May include the use of assistive devices.