New

Administrative Assistant I

University of Texas at Dallas

$46,000

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan, remote work

United States, Texas, Richardson

Dec 17, 2025

Posting Details

Posting Number	S06796P
Position Title	Administrative Assistant I
Functional Title
Department	Texas Medical Device Center
Salary Range	$46,000
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	12/17/2025
Posting Close Date	01/05/2026
Open Until Filled	No
Desired Start Date	01/19/2026
Job Summary	This position will provide support to the administrative team and laboratory team of TxBDC. This position will be responsible for department purchases using UTD systems. Maintain records of all purchases and log the purchases received for future reconciliation. Receive all purchased item and log, accordingly, communicate the requestor the items arrival and create receipts into the system for payment. Submit internal work orders, maintain office inventory, order food for a variety of meetings and handle the delivery. Coordinate all travel arrangements and process reimbursements. Any other duties assigned.
Minimum Education and Experience	Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience	Bachelor's degree and two years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience. This is a non-exempt position that provides administrative assistance to TxBDC focusing on purchases, internal expenses, receiving of purchases and logging them for auditing controls. Working with AP to pay invoices and troubleshoot payments.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Detail duties: Process all purchase orders and credit card orders Enter expenses in the Purchase log for audit control Update the Purchase log with reconciliation monthly Receive packages, log them, verify PO/package belongs to TxBDC, communicate package arrival, collect signatures from packages picked up and information if order is incomplete to monitor remaining items for deliver Enter receipts in the eProcurement system for payment Update checkbook balances three times weekly Process Travel arrangements via Concur Process Travel reimbursements and Business Expenses Take conference/meeting rooms reservation Prepare monthly Parking instructions and distribute Set up and break-down conference room items such as AV, catering, pens/pads, etc. Order catering/receive/deliver to the meeting room Maintains office supplies inventory and orders as necessary to keep par Process shipping/returns/repairs mail using eShipglobal Process maintenance work orders, key requests, printing and business cards requests Prepares the monthly Encumbrance report, and close completed POs monthly Assist with other duties as needed
Physical Demands and Working Conditions	Sitting most of the time at a desk and working on a computer. Some event set up such as Table unfolding and set up with table cloth and displaying catered food. Break down at the end of the event and return items used to the department.
Physical Activities
Working Conditions
Additional Information	Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.