Clerical Assistant 2

The Department of Military & Veterans Affairs is searching for an independent, responsible candidate to fill a Clerical Assistant 2 position at the Southwestern Veterans' Center located in Pittsburgh, PA. The ideal candidate must be energetic, efficient, and detail oriented, as well as having excellent written and verbal communication skills to type clear and concise documents like memos, emails and invoices. If this describes you, apply today!
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This position provides administrative and clerical support to the Maintenance/Housekeeping staff at the Southwestern Veterans' Center and is responsible for coordinating and maintaining daily appointment schedules, creating reports, maintaining department files, and communicating with other departments within the facility. The Clerical Assistant 2 will work closely with department management to organize and provide high quality services to our Veteran population.

Specific duties include typing reports, letters, and other documents related to the Maintenance/Housekeeping department. You will update and store maintenance files, schedule residents' appointments, and answer telephone calls and emails, redirecting them to other employees when appropriate. You will be required to take dictation and minutes during meetings, file reimbursement documents for department staff, and monitor supplies and reorder when stock levels are low.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00am to 3:00pm, Monday thru Friday with a 30-minute lunch.
• Hours may change based on operational needs.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Two (2) years or more of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Ability to work with various office equipment scanner/printer/fax/computer/tablet/telephone/personal communication devices etc.
• You must be able to perform essential job functions.
  
  

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment may require satisfactory completion of a background check, TB tests, and physical.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.