Business Operations Lead- External Innovation

Job Description Summary

Job Description

Key Responsibilities:

Strategic and operational impact

• The Business Operations Lead role in AP&EI is crucial for implementing our external innovation and academic collaboration strategy efficiently and compliantly.

• This strategic role interfaces with key stakeholders, including Disease Areas (DAs)/Functional Areas (FAs), Ethics Risks and Compliance (ERC), Legal, Finance, academia, and Heads of Operations, aligning projects, resources, and priorities.

• As a member of the EI Leadership Team (LT), this position facilitates complex coordination and process improvement, freeing scientific and senior leaders to focus on strategic and scientific priorities.

• Responsible for leading and driving key cross-functional projects within AP&EI that will support BR's and DAs/FAs strategic interests with academic partners (such as the Early Career Investigator Program, Lead for EI workstreams, Lean In sessions, and EI Updates, Offsite ownership: lead working group for setting agenda, logistics, host for the offsite)

Governance of the External Scientific Monetary Support Program (ESMSP)

• This role is critical in the governance of BR's External Scientific Monetary Support Program (ESMSP) and is fully accountable for the External Scientific Monetary Sponsorship Fund and plays a critical role that requires significant leadership and expertise to identify potential risks when working with third parties.

• Leads the Global Sponsorship Governance Committee meetings which includes the Swiss Fund requests ensuring similar review and triage is conducted and Corporate Funding requests.

• Management of ESMSP requires dedicated ownership of the GEMS database, ensuring compliance, audit readiness, and reducing reputational risk.

• Responsible for reviewing and triaging external sponsorship requests (>150/year) for ESMS, collaborating with DAs/FAs, ERC, and Finance to develop funding strategies and ensure legal compliance (validity of the requestor and engagement with ERC country representative for country code compliance) to reduce risk.

Visibility, branding, and partner experience

• The role centralizes key activities that shape BR's external image reviewing with COMMS third party Communication request, preparing partnering materials, brochures, presentations, and web presence. Coordinates Novartis (NVS) events at partnering conferences such as BIO, AUTM, HBCU Engage and government delegation visits at BR. Serves on panels at conferences (i.e. HBCU Engage) based on topic.

Leadership support and financial stewardship

• The Global Head of AP&EI requires reliable operational and executive support for complex internal and external engagements, leadership meetings, travel, and onboarding.

• In partnership with Finance, plans, tracks, and optimizes the global EI budget, ensuring spending is aligned with strategy and transparently managed.

Essential Requirements:

• B.S. or B.A. in a science or business-related field

• 4+ years' experience providing administrative support and managing projects for executives in a global pharmaceutical setting

• Must be able to maintain confidentiality on sensitive matters as needed

• Knowledge and use of MS Word, Outlook, Excel, PowerPoint and Proficiency in the design and use of databases such as SharePoint

• Previous experience in preparing presentations, partnering brochures, web design

• Able to multitask and prioritize multiple responsibilities and projects, and flexibility to adapt to changing priorities?

• Strong organizational abilities and time management skills with keen attention to detail

• Demonstrated ability to work cross-functionally and align interests of multiple parties

• Strong interpersonal skills, high level of self-motivation and drive

• Excellent written and oral communication skills

Desirable Requirements:

• Masters degree in a science or business-related field

• Experience in R&D setting preferred

The salary for this position is expected to range between $70,000 and $130,000 per year.

The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.

Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.

US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.

To learn more about the culture, rewards and benefits we offer our people click here.

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to us.reasonableaccommodations@novartis.com or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range

Skills Desired