Research Project Manager

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Research Project Manager.

In this role, the successful candidate is responsible for providing moderate to advanced range of coordination of Research studies conducted at the Medical Center. Assists with the recruitment, enrollment, grant submissions, research data collection and study coordination activities. Performs intra-operative monitoring and serves as liaison with internal and external funding agencies. Ensures the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and sponsor. Interfaces directly with patients/subjects and Principal Investigator in support of the clinical trials if applicable. Establishes liaisons with relevant parties at the Medical Center that may include: Clinical Staff, Program Managers, Clinical Information Systems and regulatory Services. Might assist in the initiation and management of research studies. Works under general direction.

Job Responsibilities:

Participates in special projects and performs other duties as required.
Work with the NYU Institutional Board (IRB), NYU Office of Clinical Trials and any other appropriate parties in order to obtain approval to conduct human subjects research (e.g., ensures the update and submission of necessary documents and/or forms to appropriate destination). Might prepare, audit and submit monthly enrollment statistics to the Office of Clinical Trials, and provides other information in timely manner, as necessary.
Human Subjects Research - As applicable, oversee the submission of necessary documents required by Study Regulations Aware of study regulatory status and keep an up to date copy of regulatory documents. Assists with the informed consent process and ensure that the patient/subject fully understands what is required of them throughout the study. Follows through regularly with the patient/subjects reminding them of visits and compliance. May monitor any outward effects or issues regarding patient/subject safety and report this to the Principal Investigator, Physician and Research Nurse.
Data Management - Responsible for collecting and auditing participant information for the research project(s). This may include abstraction of data from the patient chart; abstraction of data for publications, or management of qualitative research data. Assists in setting up databases for storage and transferring of data. Audits and manages data from and into the database. Prepares forms and reports, compiles and analyses data, statistics, and other materials for reports. Conducts study visits, obtains and documents information within the time frame specified. Work with subcontract sites to execute Data Use Agreements and the transfer of data.
Recruitment Screens potential participants for eligibility to the study. This may include gathering information from the medical record, work with clinical contacts to identify eligible staff and clinicians, advertisement and directly scheduling a visit to meet with relevant staff and clinicians. Reviews all the elements of the screening process with the Principal Investigator that being: inclusion/exclusion criteria, completed informed consent, documentation of the event and the participants willingness to participate in the study.
Continuous Learning - Position requires ongoing continuing education in all areas of research development (training programs are provided through the SOM). Promotes own professional growth and development in research role and maintains current expertise in area of practice. Serves as a resource to peers and works collaboratively with other disciplines within the area of expertise.

Reporting and Analysis - Researches, compiles and consolidates data and conducts preliminary analyzes to data collected for presentation to sponsoring and regulatory agencies. Provides reports to all necessary parties (e.g., the principal investigator, sponsoring agency, etc.) on the progress of the study as needed. Formulates, prepares database and generates preliminary measurement reports for review by PI. May complete assessments on study subjects/patients following protocol (with proper training); continues to follow-through with items and patients as part of the research study.

Grants - Prepares and submit grant applications and other grants related activities such as developing grants applications/proposals if applicable. Collects and organizes required paperwork for submission if applicable. Follow up and coordinates resolution of all issues progress reports to the sponsors to fund medical research in the division.
Budget Develops a preliminary draft budget and submit to the Director/Principal Investigator. Reviews sponsor- proposed budget for adequate coverage and recommend changes as appropriate. Assists in the preparation of funding reports to funding agencies and helps identify new potential sponsors/agents for trials and researches. Monitors the central budget throughout trial. Works with subcontract sites to develop annual budget and assist with monitoring invoices.
Decision Making and Problem Solving - Combines and evaluates information and data to make decisions about relative importance of information and choosing the best solution to solve problems. Resolves complex situations and refers non-solved issues and questions with recommendation to supervisor.

Additional Position Specific Responsibilities:
Managing other Research Coordinators in lab. Orienting new staff as we expand number of studies. Creating and revising policies and procedures governing SOPs Developing and conducting orientation for new staff in the Department of Rehabilitation Medicine on clinical trial management

Minimum Qualifications:
To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related discipline. Minimum of four years of progressively responsible related experience coordinating clinical/research trials studies. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Ability to work and make decisions independently. Time management skills and ability to multi task. Strong understanding and knowledge base of coordination requirements associated with clinical/research trials. Ability to identify, analyze and solve problems; ability to work well under pressure.

Preferred Qualifications:
Experience working with multi-site clinical trials in an Academic Medical Center preferred. Experience working with people with disabilities, including those with communication-related disabilities. Experience with building surveys (e.g., Qualtrics, REDCap) and qualitative data management tools.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 - $98,280.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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