Administrative Assistant - Child Support

SALARY RANGE

WORK ASSIGNMENT DETAILS

Under close supervision, the successful candidate will perform a wide range of clerical and administrative support duties within the Waukesha County Child Support Division, a division of the Waukesha County Office of Corporation Counsel. This position is responsible for tasks including, but not limited to, mail runs and mail processing; utilizing confidential reports for tasks; preparing correspondence and other communications; preparing, organizing, and maintaining confidential records; scanning and indexing confidential documents; sorting and pulling files for court; maintaining organization of the file room; assisting with special projects; and performing other related duties as assigned.

EXAMPLE OF DUTIES:

The following list of duties and responsibilities are commonly performed by a position at this level but are not necessarily required of all positions.

1) Prepares a variety of routine documents, correspondence, memorandums.

2) Performs data entry, maintains and updates electronic files and databases.

3) Monitors, maintains and orders office supplies.

4) Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary.

5) Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail.

6) Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records.

7) Handles confidential or sensitive information and documents.

8) Adheres to County policies, procedures, and federal, state, and local regulations.

9) Provides assistance to other support staff.

10) Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, outside agencies, and the general public.

11) Attends department and/or division meetings

12) Performs other duties as apparent or assigned.

To learn more about the Child Support Program, please check out this video: What is Child Support?" or visit our website at https://www.waukeshacounty.gov/corporation-counsel/waukesha-county-child-support-agency/.

Pursuant to Internal Revenue (IRS) 1075 Publication, Federal Bureau of Investigations (FBI) fingerprints and criminal background checks are a component and requirement for access to Federal Tax Information (FTI). New hires must be successfully adjudicated before a start date is established and prior to granting access to FTI. Successful adjudication is a job requirement, and as such, must be initiated at least every 4 years 6 months.

CLASSIFICATION SPECIFICATION

To view the full classification specification for Administrative Assistant, click here.

If you are curious of the comprehensive benefit package the County offers, click here.

Minimum Training & Experience Requirements
1. High School Diploma or GED.

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.

Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Location:
Located in the City of Waukesha, our campus offers an on-site cafe and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO:

Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.

For further information visit:https://www.waukeshacounty.gov

The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.