Practice Assistant

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

The Practice Assistant (PA) to the General Counsel plays a pivotal role in supporting the seamless functioning of the Office of the General Counsel (OGC). This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities efficiently and handle confidential information with the utmost professionalism. The PA manages the General Counsel's calendar, coordinates travel arrangements and processes expense reports. The PA will work closely with a range of internal and external stakeholders to support the OGC's effectiveness. This position calls for a self-motivated individual who demonstrates a proactive attitude and takes personal initiative in completing tasks. The individual must be an excellent communicator, consistently and accurately reporting information to key stakeholders. The PA fosters positive working relationships at all levels of the Firm and assists in navigating the organization on behalf of assigned members of the Office of the General Counsel.

The primary objectives of the role are:

• Manage the GC's calendar, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting requests and ensuring efficient use of time.
• Act as a liaison between the GC and internal/external stakeholders, screening and prioritizing communications, inquiries, and requests.
• Handle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.
• Anticipate the needs of the GC and proactively identify opportunities to streamline processes,improve efficiency, and enhance productivity within the OGC.
• Coordinate domestic and international travel arrangements for the GC, including flights, accommodations, transportation, and itinerary planning, ensuring smooth logistics and adherence to travel policies.
• Manage expense reports, invoices, and other financial documents for the GC, ensuring accuracy and compliance with Firm policies.
• Prepare and edit correspondence, presentations, reports, and other documents on behalf of the OGC, maintaining accuracy, clarity, and confidentiality.
• Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform the GC.
• Maintain correspondence binders
• Monitor, review and organize, according to priority, all incoming correspondence.
• Draft, proofread for accuracy, and release time sheets.
• Maintain accurate client and matter lists.
• Complete conflict search reports and opening entries.
• Process Audit Inquiry Letters, including Audit Memos.
• Prepare case binders.

A successful candidate will also demonstrate the following:

• Excellent interpersonal skills and ability to work in a demanding environment, liaising with the Firm's Executive Committee, Partners and Business Services functions.
• Minimum 3 years supporting C-level executives or senior leaders in a fast-paced global business. Law firm experience preferred but not required.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Demonstrated discretion and integrity in handling confidential information and sensitive matters.
• Attention to detail and a high level of accuracy in all work activities.
• Skilled in comprehending and complying with instructions.
• Strong written and verbal communication skills.
• Positive and initiative driven approach.
• Ability to work independently with minimal supervision while also functioning as part of a collaborative team.

• This role is based in New York.
• This role reports to Senior Management.

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

If you require assistance and/or accommodation to participate in our application and/or interview process, please email the recruiting contact listed for the relevant position. We will be happy to work with you.

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or modifies the at-will nature of employment