COSS County Administrative Assistant

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom and school bell.

While our employees are located in NC County offices, they reap the benefits of employment at NC State University. Some of our benefits include:

* Paid time off

* Paid tuition

* Health Insurance

* Flexible Scheduling

* Retirement Savings

* Supplemental Benefits Programs

* WolfPerks!

You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

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Primary Function of Organizational Unit

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension agents deliver unbiased, research-based information to North Carolina citizens.

Guilford County is the 3rd largest county in the state and home to two beautiful cities; High Point and Greensboro. In addition to urban programming, agriculture continues to be an integral part of Guilford County with about 90,750 acres of farmland.

Because of our large and diverse Extension program, we have a very vibrant and active team with many programs going on to meet the needs of our community. The Administrative Assistant is a key member of the Extension team and helps with all program areas.
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Primary Purpose of Position

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the Guilford County Extension Center.

Because of our large and diverse Extension program, we have a very vibrant and active team with many programs going on to meet the needs of our community. The Administrative Assistant is a key member of the Extension team and helps with all program areas.
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Duties and Responsibilities

The responsibilities of the Administrative Assistant include:

* Extensive work with budgets from numerous sources, including county, state, and grants, and will have responsibility for tracking and reporting expenditures as well as monitoring spending policies.

* Preparing statistical data to assist the budget preparation, reporting, monitoring, and resolution of any discrepancies. The budget process requires attention to detail, tracking, and reconciliations.

* Some Human Resources work is required.

Other responsibilities of the Administrative Assistant include:

* Entering data on electronic travel, leave, and reporting systems.

* Receiving telephone calls and visitors, responding appropriately, and giving out detailed information to inquiries. Referring calls or visitors to the appropriate program or staff person when necessary.

* Performing office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).

* Providing excellent customer service to call-in and walk-in clientele.

* Providing excellent internal customer service to the agents and staff in the office.

* Organizing and implementing recurring and special events as requested.

* Keeping social media and website up to date and marketing events to the public.

* Establishing and maintaining a variety of tangible files, filing and retrieving information as necessary.

* Performing other related work as required.

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Must be dependable, prompt, and efficient in roles and responsibilities.

Experience with newsletter development, mailings, social media and written communication is crucial in this position.

Must be understanding of, and able to maintain confidentiality, especially as it relates to personnel issues.

Must have excellent customer service skills.

Strong written and oral communication skills.

Strong organizational skills.

Ability to respond to diverse clientele.

High level understanding of technology is desired.

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NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.