Special Project Coordinator

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Summary:

The Special Projects Coordinator provides essential support for the successful execution of unique and strategic initiatives within the community health department. This individual works closely with student health educator and associate director and student affairs committee members to ensure projects stay on track, maintain efficient workflows, and achieve their intended outcomes.

Core Responsibilities:

• Administrative Support: Schedule meetings, manage calendars, prepare presentations and reports, coordinate travel arrangements, and other logistical tasks as needed.
• Resource Coordination: Assist in the procurement of resources (materials, technology, external vendors) needed for project success.
• Communication & Documentation: Maintain clear project documentation, including meeting minutes, action items, and project status updates. Act as a communication liaison between project team members and stakeholders.
• Data Tracking & Analysis: Collect, organize, and analyze project-related data. Assist in the preparation of progress reports for management.
• Process Improvement: Identify and recommend opportunities to streamline project workflows and enhance communication channels.

Qualifications:

• Education/Experience: minimum an Associate degree in business, communications, or a related field. Two years of experience in an administrative or project support role preferred.
• Organizational Skills: Exceptional attention to detail and the ability to manage multiple tasks and deadlines effectively.
• Communication: Strong written and verbal communication skills. Ability to interact professionally with stakeholders at all levels.
• Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools a plus.
• Adaptability: Comfortable working in a dynamic environment where priorities may shift.

Additional Desired Skills:

• Event planning experience
• Research skills

BACKGROUND CHECKS/CLEARANCES

CAMPUS SECURITY CRIME STATISTICS

Federal Contractors Labor Law Poster

PA State Labor Law Poster

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