Finance Operations Coordinator

Background

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Position

We are seeking a polished, professional, and detail-oriented Finance Operations Coordinator to support Senior Executive leadership at our organization. This role reports directly to the Director of Finance and serves as a key liaison between leadership teams. The ideal candidate is confident, resourceful, and able to anticipate needs in a fast-paced, high-visibility environment. They will possess strong communication skills, excellent judgment, and the ability to work both independently and collaboratively across multiple teams and stakeholders.

• Provide high-level administrative and operational support to the Director of Finance
• Partner closely with the Finance Team to ensure seamless execution of scheduling, meetings, and deliverables
• Partner with leadership to implement processes and streamline workflows
• Prepare meeting materials and agendas with precision and professionalism
• Project manage and help with extensive internal projects, collaborating directly with the Finance Team to accommodate needs
• Maintain strong relationships with internal stakeholders, including Grants, Legal, and Operations - act as a liaison to facilitate work and accomplish objectives
• Anticipate logistical and administrative needs, proactively resolving issues before escalation
• Prepare and process expense reports, maintain records, and assist with reconciliation and approvals

Qualifications of the ideal candidate

• 6+ of professional experience in a detail-oriented role, ideally with responsibilities spanning administrative support, operations, and project management
• Bachelor's degree
• Previous experience working in a professional services firm preferred
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level clients and colleagues, both verbally and in writing
• Ability and desire to build and maintain strong relationships with team and applicable internal/external clients
• Resourceful, motivated, efficient, and detail-oriented
• Ability to effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment
• Resourceful, pro-active, efficient, and customer services oriented
• Ability to work independently
• Strong analytical skills and ability to leverage emerging technologies to optimize operations
• Ability to protect confidential and proprietary information
• Proficiency with MS Office Suite (including Word, Excel, Outlook, etc.), Adobe Acrobat, and Asana

Accommodation

Bloomberg Philanthropies provides reasonable adjustment/accommodation to individuals with disabilities. Please let us know if you require a reasonable adjustment/accommodation to apply for a job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an adjustment/accommodation to apply for a job, please email careers@bloomberg.org.

Equal Opportunity

Bloomberg Philanthropies is an equal opportunity employer and prohibits discrimination in employment. It is Bloomberg Philanthropies' policy to provide equal opportunity and access for all persons, and the Organization is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (each, a "Protected Characteristic"). Bloomberg Philanthropies prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics.