Administrative Assistant

Overview

This position will manage the office and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities

• Manage all administrative tasks, ensuring that deadlines are met and work is completed correctly
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Manage third-party vendors and maintain office supplies by checking inventory and order items
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed
• Other duties as assigned

Technical Skills:

• Demonstrated proficiency in Microsoft Office applications including Word, Excel, and PowerPoint

Soft Skills:

• Must possess excellent verbal and written communication skills; good organization skills; ability to manage multiple assignments that may be time sensitive
• Must present a positive and professional interface with both internal and external clients

Education/Experience:

• Minimum 5 years combined post-high school training and experience required

Working at Hanson:

• Must be able to collaborate remotely with colleagues in other offices
• Must be willing to accept periodic out-of-town travel assignments
• Must be willing and able to work overtime to meet project demands and deadlines