Administrative Ops Professional - College of Science

The University of Arizona's College of Science invites you to apply for the role of Administrative Operations Professional. The Administrative Operations Professional position will perform professional accounting activities for multiple assigned departments within the College of Science, reporting through the centralized business operations unit. This position requires basic knowledge of accounting theory and principles, and of university systems, policies, and procedures. This role will provide assistance to senior accounting staff and work on detailed accounting assignments such as reconciling complex accounts, providing financial reports and accounting statements, and processing department-level financial transactions.

The University of Arizona College of Science brings together globally prominent faculty in disciplines at the core of scientific inquiry and education. Our academic departments, schools, and research units encompass the range of Earth sciences; life and molecular sciences; mathematics and computational sciences; neural, cognitive, and behavioral sciences; and physics and space sciences. Together, they form a nexus of award-winning programs and centers that encourage both independent and collaborative-driven research. Many of these units are ranked in the top 10 nationally in their specific disciplines and are highly recognized internationally.

We are an integrative learning institution, offering next-generation scientists the opportunity to engage in groundbreaking research side-by-side with accomplished faculty. Our scientists and students also share their knowledge with the local and broader community through extensive outreach and public service initiatives. Our mission is to encourage the aggressive pursuit of research excellence, to support novel teaching and outreach programs, and to create economic opportunities for our community. College of Science

This position is based in Tucson, Arizona, and is eligible for a hybrid work structure.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

DUTIES AND
RESPONSIBILITIES:

• Assist with monthly reconciliation and management of accounts consisting of designated, gift, foundation, state, and other funding sources, ensuring compliance with external sponsors, the University of Arizona, the University of Arizona Foundation, and governmental policies and regulations.
• Assist senior accounting personnel by utilizing UAccess systems to review and monitor account transactions, account budgets, employee payroll and distributions, balances, and account reconciliations, and provide explanations and recommendations for budget variances.
• Assist with checking and analyzing financial information and preparing financial reports and accounting statements for users to have accurate and timely information for making financial decisions.
• Prepare monthly, quarterly, and annual reports for departmental accounts (Non-Sponsored Projects), cost projections, and financial analysis.
• Review and/or prepare business office documents including purchase orders, reimbursements, PCard purchases, internal billings, and edits to assets.
• Initiate transactions in UAccess Financials such as General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds to move expenses to appropriate accounts, object code, or fund accounts under the supervision of senior accounting personnel.
• Serve as a PCard liaison and reconciler for the unit. Assist with addressing queries from the Financial Services Office - Compliance regarding PCard transactions.
  
  

KNOWLEDGE, SKILLS,
AND ABILITIES:

• Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Ability to interact professionally and effectively with others.
• Effective written and verbal communication skills.
• Ability to work both independently and with a team.
• Ability to work in a deadline-driven environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.

• Previous experience in higher education.
  
• Previous experience working with UAccess Financial and UAccess Analytics.