Accounts Payable Clerk

Vaco is hiring for an AP Clerk role in Willoughby OH.
Contract, Onsite
Pay: 22/hr

Job Summary

The Accounts Payable Clerk is responsible for processing accurate and timely vendor payments while maintaining complete vendor records and delivering a high level of customer service. This role ensures compliance with internal policies, controls, and accounting standards, and serves as a key point of contact for vendor inquiries.

Key Responsibilities

Invoice Processing

• Receive, review, and verify vendor invoices and supporting documentation for accuracy and completeness.

• Match invoices to quotes, rate confirmations, or purchase orders and resolve discrepancies.

• Code and enter invoices accurately and timely into the accounting system.

• Process carrier and independent contractor chargebacks as needed.

Payment Processing

• Prepare and process payments via check, ACH, and wire transfer in accordance with established procedures.

• Schedule and prioritize payments to meet terms and avoid late fees or penalties.

• Obtain required approvals prior to payment disbursement.

• Enter all payment transactions accurately into the accounting system.

Vendor Management

• Maintain accurate vendor records, including W-9s and contact information.

• Respond to vendor inquiries regarding invoices, payments, and account status.

• Reconcile vendor statements and resolve discrepancies.

Account Reconciliation & Close Support

• Reconcile accounts payable activity to the general ledger.

• Assist with month-end close by preparing reconciliations and resolving outstanding items.

• Research and resolve variances or posting discrepancies.

Required Knowledge, Skills & Experience

• 2+ years of experience in an Accounts Payable role.

• Strong attention to detail with a high level of accuracy.

• Proficiency in word processing and spreadsheet software (Google Workspace preferred).

• Solid problem-solving and analytical skills.

• Strong customer service and communication skills.

• Ability to prioritize tasks, meet deadlines, and manage competing demands.

• Adaptable, dependable, and responsive to feedback in a fast-paced environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.