New

Senior Administrative and Planning Coordinator

North Carolina State University

$75,000 - $80,000 (commensurate with education and experience)

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Jan 30, 2026

Posting Information

Posting Number	PG194441EP
Internal Recruitment	No
Working Title	Senior Administrative and Planning Coordinator
Anticipated Hiring Range	$75,000 - $80,000 (commensurate with education and experience)
Work Schedule	Monday - Friday; 8:00am - 5:00pm (some nights and weekends)
Job Location	Raleigh, NC
Department	Academic and Student Affairs
About the Department	The Division of Academic & Student Affairs ( DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College. NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here ( You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Senior Administrative and Planning Coordinator will oversee administrative, programmatic, and executive support for the Office of the Vice Chancellor and Dean in the Division of Academic and Student Affairs ( DASA). Additionally, this position will develop and maintain collaborative work relationships and respond to a wide range of needs from students and campus partners. This position provides the opportunity to work alongside the Vice Chancellor and Dean and other senior leaders in DASA. Supervision & Team Leadership Oversee a team of executive and administrative support positions that staff the Office of the Vice Chancellor and Dean (OVCD). The executive and administrative support staff execute a variety of administrative and organizational functions that help to support and coordinate, individually and/or collectively, the work of the Senior Leadership Team (vice chancellor and dean, university college deans, associate/assistant vice chancellors, and directors) and provide support in meeting the mission of the division in promoting the success of every student. Coordinate communication among team members to support divisional priorities and goals. Plans and organizes the work of team members to ensure effective coverage and support of the Senior Leadership Team. Analyzes procedures and streamlines and makes process improvements as needed. Coordinates communication amongst the team to promote efficiency, consistency, and effectiveness. Executive Administrative Support & Office Operations Provide primary executive support to the Vice Chancellor and Dean (VCD), including calendar management, review and prioritization of meeting requests, scheduling, and coordination of day-to-day activities. Ensure that the business of the VCD's office is conducted in a timely and efficient manner; provide regular updates on priorities to the VCD and relay time sensitive matters and questions from key stakeholders. Coordinate and support general office and business functions for the Office of the Vice Chancellor and Dean. Exercise critical thinking, independent judgment, discretion, and attention to detail in handling sensitive and confidential matters. Provide executive administrative support to other members of the DASA senior leadership team as needed. Strategic Coordination, Projects & Leadership Support Convene, lead, and facilitate work groups and assigned staff for projects. Will ensure that work group and project goals are in sync with the VCD's goals and objectives. Provide administrative and logistical support for search committees led by the VCD's office, including coordination with DASA Human Resources, scheduling and communications. Coordinate leadership five-year reviews, including timelines, documentation, and stakeholder communications. Support divisional planning and coordination efforts in collaboration with the VCD and senior leadership. Stakeholder Engagement & Collaboration Develop and maintain collaborative working relationships with campus partners across the division and university. Respond to a wide range of inquiries and requests with professionalism, discretion, and sound judgment.
Other Responsibilities	Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Qualifications

Minimum Education and Experience	Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Previous experience coordinating complex scheduling and extensive calendar and meeting management for an executive/senior-level administrator. Demonstrated ability to anticipate the needs of the Vice Chancellor and Dean (VCD) and to prioritize and accomplish work efficiently with minimal direction and supervision, ensuring the VCD is appropriately prepared for meetings, presentations, travel, and other obligations. Work history that demonstrates and professional references that attest to a high level of accuracy of work, meticulous attention to detail, and personal and professional accountability. Work history that demonstrates the ability to work collaboratively and manage multiple responsibilities under the direction of multiple people in a fast-paced environment and to pivot and be flexible as needed to support the strategic priorities of the VCD and the division. Ability to understand, interpret, and apply knowledge of division and university policies and procedures to resolve problems and diffuse sensitive issues/situations. Use of good judgment, discretion, and humor to facilitate work and positive relationships on behalf of and in the representation of the Vice Chancellor and Dean and the Office of the Vice Chancellor and Dean. Ability to handle and maintain confidentiality of the schedule and activities of the VCD and other appropriate office and division matters. Excellent oral and written communication skills
Preferred Qualifications	N/A
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	01/30/2026
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.

Position Details

Position Number	00041235
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies
Department ID	240101 - Academic and Student Affairs - Vice Chancellor and Dean's Office
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.