Event Operations Specialist

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices across North America, Europe, Asia, and the Middle East, is seeking an Event Operations Specialist to join our Firmwide Events Team.

This role is ideal for someone who enjoys bringing structure to complex projects while playing a critical part in supporting the operational excellence of firmwide events through coordination, documentation, reporting, and technology support.

You'll support the planning, execution, and continuous improvement of firmwide events - from client programs and conferences to virtual and hybrid experiences - while partnering closely with colleagues across Events, Marketing, Business Development, Office and Firm Administration teams, and IT to ensure events are executed consistently, efficiently, and in alignment with firm standards.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position is based in our Philadelphia office and follows a hybrid 3 day in-office working arrangement.

What you'll do

Event Operations & Administrative Support

• Support the planning and execution of internal and external firm events, including client events, conferences, and virtual and hybrid programs.

• Serve as an operational liaison across event stakeholders, ensuring accurate project intake, prioritization, assignment, and tracking across teams.

• Support event staffing through the firm's ML Concierge program, including scheduling, training coordination, and post-event follow-up.

• Provide logistical and administrative support before, during, and after events.

• Identify risks and issues, develop detailed work plans, and support team meetings and status updates.

Technical Writing & Documentation

• Translate complex event processes, technologies, and requirements into clear, concise documentation.

• Develop, maintain, and update standard operating procedures (SOPs), checklists, templates, workflows, and best practices.

Event Technology & Tools

• Support and troubleshoot event technologies and platforms, including registration tools, virtual event platforms, mobile apps, badge printing, and AV coordination tools.

• Maintain documentation and best practices related to event platforms.

• Serve as backup webinar production support using ON24, Webex, and Microsoft Teams.

Reporting & Data Analysis

• Collect, analyze, and report on event data across multiple firm platforms.

• Develop dashboards, reports, and post-event summaries for stakeholders and department leadership.

Who we're looking for

• A bachelor's degree and at least 5 years of relevant experience.

• Excellent written and verbal communication skills, with demonstrated strength in technical writing.

• Strong organizational, project management, and problem-solving skills.

• Ability to manage competing priorities and meet deadlines in a fast-paced professional environment.

• High level of judgment, discretion, and attention to detail.

• Experience in a large law firm or similarly complex professional services environment strongly preferred.

• Proficiency in Microsoft Word, Excel, PowerPoint, and database applications.

• Experience with CVENT, OnArrival, ON24, and Webex preferred.

Benefits

Morgan Lewis offers competitive compensation and a comprehensive benefits package, including medical coverage, parental leave, paid time off, income protection programs, and more.

Qualified candidates must apply online at www.morganlewis.com/careers.

#LI-Hybrid #LI-ML2

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.