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Administrative Business Coordinator for the Department of Physician Assistant Studies

University of North Texas Health Science Center
United States, Texas, Fort Worth
3500 Camp Bowie Boulevard (Show on map)
Feb 03, 2026
Title: Administrative Business Coordinator for the Department of Physician Assistant Studies Employee Classification: Business Coordinator Campus: University of North Texas - Health Science Center Division: HSC-Provost & Exec VP Sub Division-Department: HSC-CHP-Office of the Dean Department: HSC-Physician Assistant Studies-300840 Job Location: Fort Worth Salary: Salary commensurate with experience FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The Department of Physician Assistant Studies is the academic home for students, faculty and staff involved in the Master of Physician Assistant Studies degree curriculum. Upon successful completion of the curriculum, graduates receive an MPAS degree. Located for more than 20 years in the heart of the Fort Worth, Texas, Cultural District, our UNT Health Physician Assistant Studies program has proudly helped shape the PAs that make a difference in our community. We are continually improving as we create experiential learning opportunities that prepare our graduates to begin an exciting medical career in one of the top professions in the country. Position Overview The Department of Physician Assistant (PA) Studies in the Texas College of Osteopathic Medicine at UNT Health is seeking an Administrative Business Coordinator to join the team. Serves as a key strategic and administrative support and partner for the Chair of the Department of PA Studies. Operates as both an internal and external liaison for the department and is responsible for ensuring seamless, transparent, effective operations, clarity of information, and facilitates and monitors the administration of the department. Manages operating unit, including financial reconciliation, tracking, and reporting, and assists with the preparation and management of department budget, faculty workload database maintenance, data tracking, and analysis. Minimum Qualifications Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience. Knowledge, Skills and Abilities Excellent communication and interpersonal skills. Ability to work independently, determine priorities, and make appropriate decisions. Strong analytical and problem solving skills. Ability to be self sufficiency and an ability to work with minimal supervision. Attention to detail. Job Duties Executive support for the Department Chair of PA Studies, including travel planning, travel expense submissions, and other travel support needs; purchasing, correspondence, and other executive needs. Operational administration for the Department Studies; contract liaison, purchasing, and purchasing reconciliations; official department time-keeper; support hiring manager in the process with HR and faculty affairs, department inventory transactions, technology needs, compliance needs, and any other related duties for the office. Responsible for or assists with financial and operational functions including, but not limited to, purchasing, budget, travel, safety, information technology, and compliance. Monthly reconciliation of all accounts in Axiom. Tracks/monitors and reports CME, travel spending, state funds, and reviews unit financials, and financial reports through Axiom while monitoring available funds with transparency to the College Business Office and Chair. Monitor IT replenishment in partnership with College Business Office and facilitates replacements with IT and other issues. Communicates reminders and follow up for unit regarding compliance needs, policy updates, and other changes from the university. Budget preparation, review, monitoring, and oversight for unit. Fully understands and facilitates contracts, tracking and reconciliation of faculty timesheets, ensures alignment and reports issues/concerns. Oversee administration operations by identifying needed resources and setting priorities; manages flow to ensure prudent management of resources. Serves as the departmental subject matter expert and administrative lead to ensure operational continuity within the unit aligns with the college priorities and policies as well as with the university. In partnership with the College Business Office, develops, implements, and monitors cross-training plan within the department for consistency of operations and knowledge across administrative positions. Regularly reviews business continuity plans with other Business Coordinator(s), Business Manager, Senior Executive Assistant, and Senior Academic & Business Director to ensure cross-training and cross-functionality are prioritized. Ensures business continuity plans are up to date, including annual review of staff job descriptions. Other duties as assigned, including backing up other executive assistants as needed to ensure Business Continuity Plans and expectations are met. Physical Requirements Communicating with others to exchange information. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday - Friday, 8:00am-5:00pm Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.