Resident Program Support

This position serves as the curriculum and resource specialist for the Residency Education Program. Responsibilities include the following: Curriculum support for the Department of Family and Community Medicine Residency Program including Grand Rounds, Blocktime, training exams and other resident support as needed; support for the Resident Program Support Medical Director and Residency Program Director; and Network Administration and Coordination.

Apply By Date 2/13/2026 by 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelors degree in related field or equivalent training and experience.
• Experience working with medical education programs, student support and coordination or resident programs.
• Experience developing and recommending and managing approved program budgets, including the ability to revise budgets as required by senior management and maintaining budgetary accountability for approved budgets.
• Experience with Microsoft Office products to create documents, spreadsheets, databases and presentations.
• Experience in accurately entering data into computer databases and running summary reports.
• Demonstrated problem solving skills, resourcefulness, judgment and discretion to gather complete information, and develop a range of options consistent with policies and procedures.
• Demonstrated interpersonal, customer service and oral and written communication skills to effectively interact with individuals
• Ability to listen effectively.
• Ability to clarify information in a diplomatic way, ability to acknowledge when the employee needs to gather more information or refer questions to prevent giving incorrect information.
• Excellent organizational and analytical skills to identify issues and tasks, to complete appropriate information, documentation and materials and to keep records and files neat, updated and archives in a systematic order for quick and easy retrieval.
• Ability to work with faculty, residents and staff effectively to ensure timely submission of documentation.
• Skill to be thorough and accurate with strong attention to detail.
• Excellent knowledge of English grammar for editing and proofreading of documents to produce error-free work.
• Knowledge of medical terminology.
• Demonstrated skill to work in a focused manner on multiple and simultaneous projects, handle numerous interruptions throughout the workday, to coordinate many activities concurrently, shifting priorities appropriately, reacting to change effectively and maintaining accuracy and efficiency while meeting deadlines.
• Demonstrated ability to initiate necessary actions, work without direct supervision and decide when to request clarification.
• Initiative, flexibility and the ability to work from a plan, incorporate new information as necessary and change direction when appropriate.
• Ability to maintain composure for effective performance under heavy workload and multiple deadlines.
• Ability to effectively receive assignments from multiple individuals with different work styles.
• Skills to impart information and give instructions in a clear and precise manner.
• Math skills to compile data, perform addition, subtraction, multiplication and division for statistical data.
• Skill in coordinating enrollment information with residents such as curriculum, assignment changes and cancellations.
• Ability to demonstrate responsibility for effect on others by respecting others' opinions and ideas, and maintain harmonious relationships with others.
• Ability to maintain a professional manner of interaction conducive to working in a diverse environment.
• Ability to work as part of a team, to be flexible and to work with others to meet departmental goals.
• Demonstrated independent decision-making, judgment, initiative and problem solving skills especially in areas which guidelines and/or policy is not always clear or applicable.
• Excellent organizational skills and ability of understand a wide variety of complex activities in order to develop efficient and effective procedures.
• Ability to maintain flexibility and to re-arrange plans and procedures as necessary.
• Ability to quickly adapt to changing program needs.
• Ability to manage multiple complex tasks with changing priorities with meeting strict deadlines.
• Excellent communication skills to effectively communicate policies and procedures to the program students, the public, partner agencies and organizations, and other University offices, faculty and staff.
• Ability to communication with a diverse population, including physicians, students, residents, support staff, academic professionals, partner agencies and organizations and the public at large.
• Excellent typing skills and knowledge of general office procedure.
• Ability to learn new software programs as needed.
• Ability to use computer hardware such as photography equipment, scanners, laser printers, etc.
• Demonstrated professional skills to work in open areas with regular interruptions and frequent traffic and conversation, while maintaining consistent and accurate work output.
• Ability to prioritize workload and take instructions from others.
• Ability to be a contributing member of a team.
• Ability to work in a medical and academic setting, maintaining professional environment and ensuring strict confidentiality.
• Knowledge and skill to create, update and maintain filing systems.
• Ability to accurately input and retrieve data and information and extract as requested.
• Ability to learn and adapt to changing computerized systems.
• Demonstrated event and conference planning and management experience involving up to 250 participants.
• Demonstrated experience providing administrative support, particularly for program managers or residents.

Preferred Qualifications

• Experience working with ACGME programs

Key Responsibilities

• 55% - Residency Curriculum Support
• 20% - Resident Credentialiing
• 15% - Faculty Administrative Support
• 10% - Resident Financial Transactions

Department Overview

The Department of Family and Community Medicine has approximately 18 faculty, 48 residents and fellows, 12 staff (career, casual, casual restricted), and 300+ Volunteer Clinical Faculty.

POSITION INFORMATION

• Salary or Pay Range: $34.72-$50.58
• Salary Frequency: Hourly
• Salary Grade: 149
• UC Job Title: HEALTH PROFNS EDUC SPEC 2 CX
• UC Job Code: 004484
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8-5 pm
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Working hours are Monday-Friday, 8:00 am to 5:00. Must be able to work occasional overtime and weekends. Mobility to run errands through the campus facilities and meet at community collaborative locations throughout the region.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks