Administrative Officer 2

Reporting directly to the Assistant Director of Housing Maintenance Administration, the position will provide administrative support for Housing Maintenance and Project Management. Incumbent is responsible for providing support to properties managed by UCLA Housing & Hospitality Services. The position will manage all aspects of Administrative services, establish and evaluate processes and reports related to Training, Accounts Payable, and Human Resource Management. The incumbent previews all open positions with the corresponding management team for job description accuracy; and works with management to create parameters for posting, interviewing, and candidate selection, and fingerprinting, medical review, offer letter and welcome letter issuance for each new hire for the department. The position is responsible for management and maintenance of a customized database of employee information for Housing Maintenance & Project Management; management and maintenance of employee information and time cards in timekeeping system, Kronos. The incumbent will manage the WorkSafe training database including data entry of all employee training throughout the year, ensure Housing Maintenance & Project Management follows all University policies and procedures, updating departmental procedures as necessary. The position will also execute and monitor accounting, purchasing, and payable tasks for all operating accounts managed by UCLA Housing Maintenance and all Housing Maintenance major maintenance accounts, as well as new accounts for all properties newly purchased or constructed using University and Administrative Service systems such as BruinBuy, Maximo, Essbase and QDB. Complete special projects as assigned. Incumbent independently sets work priorities and timelines based upon Administration and Housing Maintenance calendar and fiscal year requirements to reach established goals and objectives.