GTRI Lab Administrative Manager

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Manage all administrative services within a GTRI Laboratory. Areas of responsibility include administrative duties associated with meeting/event planning, purchasing, human resources, records, space management, and security. This is a supervisory position, and is responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations.

This position will interact on a consistent basis with: unit management and staff

This position typically will advise and counsel: unit management and staff

This position will supervise: Assigned Staff

Job Duty 1 -
Develop/implement/revise administrative processes and procedures to ensure efficiency and alignment with lab and organizational strategy.

Job Duty 7 -
Coordinate purchasing activities including ordering and maintaining supplies and promotional items, payment reconciliation, and PCard requests

Job Duty 8 -
Collaborate with Research Security to coordinate security processes within the lab, including classified event logistics, visitor requests, badge access requests, security clearance requests, and SCI/CAC card requests

Job Duty 9 -
Serve as a representative for senior lab leaders and act as a resource for lab employees, providing process guidance; may also serve on committees and lead or participate in special assignments, as needed

Job Duty 10 -
Perform other duties as assigned

Job Duty 2 -
Act as delegated authority in some matters of significance on behalf of the Lab Director

Job Duty 3 -
Manage and/or oversee assigned staff, including hiring, training, coaching, and assessing performance

Job Duty 4 -
Manage the daily activities of senior lab leadership, including full responsibility for calendar management/scheduling and preparing necessary documentation/reporting, as required, for upcoming appointments, meetings, travel (including expense and reconciliation), events, and documents requiring the Lab Director's approval, etc.

Job Duty 5 -
Manage scheduling, coordination, execution and all aspects of meeting, workshop, and event planning for the lab

Job Duty 6 -
Oversee lab human resources administrative functions, including scheduling candidate interviews, gathering associated pre-hire documents, processing transactions, ensuring time reporting, coordinating student hires, and facilitating lab onboarding/offboarding

Educational Requirements
Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience
Six to eight years of job-related experience

Additional Preferred Qualifications
Notary Public

Management experience 1 - 2 years

Preferred Educational Qualifications
Master's Degree

Preferred Education: Master's Degree
Preferred Work Experience: 8-10 years
Preferred Skills: Experience in processes and protocols associated with Government defense organizations is highly desirable with emphasis on experience supporting Senior Executive Services employees and their direct reports and/or a major sponsor organization. Experience working as employee of a large University

SKILLS
This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning. Use of office related computer applications is required.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel.
This position does require a candidate who is able to attain a security clearance.
This position is located in Atlanta, GA
Salary range is dependent on candidates experiences and skills that ranges from $72,783 - $98,986.
You must be a US citizen to be considered for this role.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening