Asst University Registrar Curriculum & Transfer Credit

The Office of the University Registrar reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of Undergraduate Admissions, Financial Aid and Scholarships, Student Information Systems and the Office of the University Registrar.
The Office of the University Registrar (OUR) is responsible for catalog and course scheduling, room reservations, student enrollment, tuition and fee assessment, production and maintenance of the academic record including the official academic transcript, enrollment certification, graduation and diploma production.

The Assistant University Registrar for Curriculum and Transfer Courses lead the University's curriculum and transfer credit operations, ensuring the accuracy, integrity, and continuous improvement of course offerings, catalog content, and transfer credit evaluation. The role oversees the curriculum management system and master course inventory, supports annual catalog updates, and ensures compliance with institutional and state policies. It also serves as the primary institutional resource for transfer credit strategy and evaluation, supporting transfer student success through clear policy guidance, data-driven assessment, and collaboration with academic units and system partners. In addition, the position provides supervision and leadership for staff, advances process improvements, and represents the Office of the University Registrar as a subject matter expert across curriculum and transfer credit functions.

In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers educational opportunities for employees.

40% - Course Curriculum and Catalog Management:

• Lead the management of the University's course curriculum system, overseeing the creation, revision, and continuous maintenance of all course offerings.
• Provide technical guidance on curriculum proposals, course inventory management, and system workflows, leveraging expertise in student information systems and curriculum management tools.
• Collaborate on the coordination of annual updates to the University catalog.
• Supervise curriculum creation workflows, ensuring accurate entry of new, revised, and discontinued courses into institutional databases.
• Maintain accuracy of course attributes, prerequisites, and credit hours in alignment with institutional policies and state regulations.
• Maintain the master curriculum file and associated databases.
• Recommend and implement process improvements to enhance system efficiency, accuracy, and accessibility for students, faculty, and staff.

30% - Transfer Credit:

• Serve as the primary contact for academic units facilitating equitable and comprehensive evaluations for transfer credit supporting students to ensure prior learning is applied effectively toward degree requirements.
• Develop reports and identify metrics to assess the effectiveness of operations, providing recommendations for unit leadership.
• Maintain and update transfer credit resources including publications, and the CredTran system, providing clear, accurate information to prospective and current students.
• Support recruitment and orientation programs targeted at transfer students.
• Collaborate on the strategy, implementation, and data-driven assessment of KU and Kansas Board of Regents policies, including reverse transfer agreements, dual admission programs, articulation agreements, and Credit for Prior Learning (AP, CLEP, IB).
• Serve on KU and KBOR committees as needed related to transfer credit.
• Manage ImageNow workflow for transfer credit evaluation and processing, including troubleshooting, workflow design, testing, and implementation.
• Advise internal stakeholders on transfer and articulation policies and best practices.

25% - Supervision and Leadership:

• Supervise a team of five staff, providing guidance, coaching, performance evaluation, and professional development.
• Manage programmatic and project functions related to curriculum and transfer credit, ensuring alignment with unit goals and the University's strategic priorities.
• Develop and implement procedures and policies based on organizational needs, ensuring operational efficiency and compliance with institutional and regulatory standards.
• Implement strategies for the curriculum and transfer credit units, monitoring progress and making data-driven adjustments.
• Represent the Office of the University Registrar to academic units, faculty, students, and other stakeholders, acting as a subject matter expert in curriculum and transfer credit processes.

5% - Other Duties as assigned by supervisor:

• Perform additional responsibilities as directed to support departmental and University goals

1. Master's degree or bachelor's degree plus a minimum of three (3) years of progressively responsible experience in student records, enrollment services, student services, higher education administration, or a related field.
2. Supervisory experience, including responsibility for training, mentoring, or evaluating staff, as evidenced in application materials.
3. Minimum of three (3) years of clerical or administrative support experience requiring accuracy, attention to detail, and adherence to policies and procedures.
4. Demonstrated effective written communication skills, as evidenced by application materials.
5. At least one (1) year of experience providing direct customer service, such as resolving inquiries or advising students, faculty, or the public.

This position requires a formal degree in the cited discipline area(s) to ensure that candidates have advanced knowledge, analytical skills and professional competencies necessary to perform the duties of the position. The level of degree is commonly recognized as the standard qualification for similar roles in the public and private sector, ensuring that the university remains competitive with industry aligned practices, enhances collaboration with external partners, and supports the delivery of services and programs that meet professional and market-driven expectations

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume
• List of three (3) professional references

Only complete applications will be considered.

Application review begins Monday, February 23, 2026. and will continue until a qualified pool of applicants are identified.

Stephen Hallmark
shallmark@ku.edu

Starting at 62,000

Monday February 23, 2026

Monday March 30, 2026