Administrative Support Assistant II

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties and Responsibilities:

Scheduling and Meeting Management:
*Manage the master calendar and schedule for all
division-wide staff meetings and staff events.
*Coordinate and schedule meetings, appointments, and travel arrangements for
the Executive Director and, on occasion, the CCC leadership team.
*Record and distribute comprehensive meeting notes for meetings that include
the CCC leadership team, community groups, and special event planning.
*Manage the Trellis events platform for special events, covering tasks like
registration, QR codes, scheduling, email communication, and list management.

Building and Facilities Management:
* Serve as the secondary building manager, assisting
with general upkeep and operational needs of the Dr. MLK Jr. Building.
* Manage building
access and access levels for the Dr. MLK Jr. Building when building manager
is not available.
* Act as the secondary point of
contact for facilities management, collaborating on construction, maintenance, and design
schedules to minimize disruption and ensure project timelines are met.

Technology Management:
* Manage and troubleshoot conference room
technology, including A/V equipment and video conferencing systems, to ensure seamless presentations and meetings.
* Assist with posting and ideation for social media content.

Administrative and Financial Support:
* Help the CCC leadership team submit P-card
receipts and purchase office equipment and furniture.
* Develop and implement efficient office procedures and guidelines to
streamline administrative processes.
* Coordinate with IT to troubleshoot issues with department computers and
printer.
* Manage golf cart pick-up, drop-off, and usage schedule.
* Ability to independently handle multiple work unit priorities and projects.
* Strong verbal and written communications skills.
* Demonstrated excellence in interpersonal skills to provide quality customer service, and ability to interact with a wide variety of stakeholders, including students, guests, and persons associated with the University community and the CCC division.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of related work experience or equivalent combination of
  education and work experience.
  
  

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.