Administrative Associate (Part-Time) (College of Education)

The College of Education Dean's Office seeks a .49 FTE position for an Administrative Associate.

The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent writing and verbal communication skills, and have a professional demeanor.

Also, the incumbent should be able to maintain the confidentiality of sensitive information and possess proficiency with Microsoft Word, Excel, and Outlook.

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• Serve as a resource and ensure a smooth onboarding process for new staff hires, including provisioning and orientation to college processes and procedures.
• Assist with coordinating college and unit events, including meetings, managing logistics, preparing and sending invitations, room reservations, catering, and monitoring outcomes.
• Support Assistant to the Dean with financial transactions.
• Assist with administrative processes and resolve issues independently using knowledge of departmental policies and procedures.
• Process financial transactions utilizing the appropriate systems.
• Support graduate student offer letters and hiring process.
• Maintain the College listservs for faculty and staff.
• Assist with special projects as assigned, particularly alumni relations, marketing, and recruitment.
• Staff office coverage for the Dean's Office.
• Additional duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to work collaboratively in a dynamic team-oriented environment.
• Ability to multitask, with an openness to re-prioritizing to meet the needs of the college and department.
• Excellent organizational skills.
• Strong written and verbal communication skills.
• Demonstrated ability to communicate challenging topics to a variety of individuals.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

• Experience processing transactions in UAcess Financial.
• Experience assisting with the coordination of events and meetings.