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Human Resource Associate Level 1 (E-Verify Coordinator) - UIC HR Service Center

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Feb 20, 2026
Human Resource Associate Level 1 (E-Verify Coordinator) - UIC HR Service Center Human Resource Associate Level 1 (E-Verify Coordinator) - UIC HR Service Center Hiring Department: UIC HR Service Center Location: Chicago, IL USA Requisition ID: 1039481 FTE: 1 Work Schedule: Monday - Friday, 37.5 hours per week Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: 3/5/2026 Salary Range (commensurate with experience): $60,000.00 - 63,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Under the general supervision of the Deputy Director and/or Director, the HR Associate will serve as the primary resource for all E-Verify requests for campus, hospital and satellite employees. The HR Associate will be the primary contact for Tracker I-9 compliance efforts and related functions, including but not limited to monthly I-9 audits, issuance of I-9 compliance letters and oversight and reconciliation of Tracker I9 reports. This role will also assist with appointment processing and job record changes in Banner/HR Front End systems and have oversight on the SURS Disability process for UIC Campus. Duties & Responsibilities: Transactional Processing/Data Management: Assist with appointment processing and job record changes in Banner/HR Front End systems, which will include, but not limited to the following: Perform leave of absence transactions for academic employees; Support appointment processing and job record changes for all Faculty, Graduate Assistants, and hourly equivalents; Troubleshoot transaction errors/problems; communicate with college and unit HR administrators to seek resolutions prior to applying the transactions; Respond to employee/campus inquiries regarding HR policies and procedures, campus and university guidelines. Leave & SURS Processing/Reporting: Provide information to the State University Retirement Systems (SURS), which includes, but not limited to, the following: Manage SURS Disability process and Shared Benefit withdrawals for academic employees; Serves as liaison between SURS, University Payroll and Benefits, and Campus units to ensure timely processing of SURS Disability web events on academic employees; Reviews SURS error reports and updates records accordingly or provides corrected information to SURS Provide timely follow-up to inquiries via email/phone to inquiries from SURS and the UIC colleges/units on questions pertaining to web event processing. Policy, Procedure and Training Development: Contribute to the development and training of campus-wide policies and/or strategies affecting employment processing; Partner with Department management to communicate Human Resources policies, procedures, programs, and laws; Identify and recommend changes to processing, policies, or procedures to improve service to colleges and units; Participate and collaborate in job aid development to increase efficiency in transaction processing. HR Service Center Operational Duties: Assists the Deputy Director and/or Director with other section operations, such as: Retro Pay, University compliance, audit requests, Record maintenance/review for campus service awards, etc.; Attending Campus and University-wide policy/procedural meetings; Perform other related duties and participate in special projects as needed. Minimum Qualifications Required: Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. Two (2) years (24 months) of work experience performing professional-level human resources duties. Demonstrated experience working with E-Verify and Tracker I-9 processing as well as experience working with general HR information systems. Preferred Qualifications: Master's degree preferred Significant professional experience in higher education personnel Knowledge of appointment structures, policies, and procedures Familiarity of UIC academic appointments and employment practices Knowledge of University of Illinois campus policies and procedures MS Office, HR Front End, Banner Strong interpersonal, communication and problem solving skills Extensive knowledge of principles and procedures in Human Resources Extensive knowledge of federal and state laws, rules, and/or regulations related to public human resource administration; ability to learn those of the employing institution Skill in reviewing and formulating/revising human resource policies and procedures; ability to exercise controls over the implementation of the policies and procedures Ability to direct the activities of staff members Ability to manage human resource operations and coordinate them with other organizational units Willingness and ability to communicate and deal with a variety of people Willingness and ability to perform repetitive duties and detailed work accurate To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19072?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-2606da5503d6174a9d815e7367e3cf6f