New

Senior Program Coordinator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Feb 24, 2026

Position Details

Position Information

Recruitment/Posting Title	Senior Program Coordinator
Job Category	URA-AFT Administrative
Department	Eagleton Institute of Politics
Overview	The Rutgers Democracy Lab ( RDL) was established through a transformative gift received in November 2024 to serve as a vibrant hub for civic engagement and a collaborative workshop for studying, analyzing, and addressing contemporary democracy. The Lab supports students, faculty, and external partners in examining democratic institutions, emerging challenges, and opportunities for civic participation.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for the Eagleton Institute of Politics. The Sr Program Coordinator is a critical logistical and operational position responsible for the professional and comprehensive execution of all Rutgers Democracy Lab public programming. Among the key duties of this position are the following: Organizes and executes events, ensuring every detail is managed from conception to completion, including logistics, vendor coordination, and client communication, for all Rutgers Democracy Lab events. Oversees venue arrangements, including securing on- and off-campus spaces; coordinates room setup, furnishings, signage, and guest logistics such as parking and access. Coordinates essential event services including audiovisual and IT needs, catering, transportation, and specialized security requirements. Serves as the primary point of contact for external vendors. Manages domestic and international travel logistics, lodging, and on-site support for high-profile speakers and academic guests. Works closely with the RDL communications team to ensure event promotion materials, including web pages, invitations, registration materials, and programs, are accurate, current, and delivered on schedule Provides on-site leadership during RDL events by supervising student or temporary staff, resolving immediate issues, and ensuring a positive and professional experience for participants and speakers. Works closely with RDL leadership to support the overall flow and successful execution of programs by translating programmatic goals into effective operational support. Works with the Administrative Coordinator to coordinate event-related travel, including purchase order requests, travel authorizations, reimbursements, and invoice submissions, for Business Manager review and approval. Collaborates with the Business Manager to track and monitor event costs and assists with developing detailed cost estimates for future events and proposals. Provides additional operational, logistical, and administrative support as needed to support RDL initiatives, special programs, and time-sensitive projects. Participates in Institute-wide and/or cross-team projects. The Eagleton Institute is a collaborative team. On occasion, all members are asked to participate in Institute-wide and/or cross-team project
FLSA	Exempt
Grade	05
Salary Details	Max salary is $80,000
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree or an equivalent combination of education and experience and a minimum of three (3) years of experience in program coordination, project management, administrative support, or student program support within a professional or academic environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Experience with database maintenance, contact management, or CRM-style tracking systems. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and online research tools. Ability to work independently, manage routine problem-solving, and collaborate effectively with faculty, staff, and students. High attention to detail and ability to maintain accurate records.
Preferred Qualifications	Five (5) years of experience in program coordination, project management, administrative support, or student program support within a professional or academic environment. Experience supporting events in higher education, nonprofit, or policy-focused organizations. Familiarity with Rutgers University systems, policies, and campus facilities.
Equipment Utilized	Microsoft Office Suite (Outlook, Word, Excel). Event management and registration software. University financial and procurement systems. Standard office equipment (computer, phone, printers).
Physical Demands and Work Environment	Requires physical presence at events. Ability to lift and move materials up to approximately 25 pounds. Prolonged standing and walking during events. Flexible work schedule required, including frequent evenings and weekends. Eagleton offices are located within a historic building with no elevator. The duties of this position regularly involve navigating stairs numerous times a day. An applicant may request a reasonable accommodation if they have a disability that restricts them in their ability to climb and/or navigate stairs.
Special Conditions	This position is paid from a five-year gift, and continuation is contingent upon available funds.

Posting Details

Posting Number	26ST0297
Posting Open Date	02/24/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Douglass (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement