Coordinator, Enterprise Procurement & Supplier Management

Position Description

The coordinator supports effective enterprise procurement and supplier governance by designing, managing, and executing standardized administrative and operational processes. This role coordinates contract renewal workflows tied to HRSA requirements, maintains contract lifecycle tracking, ensures documentation accuracy, and enables consistent procurement and supplier management practices across the organization.

The coordinator serves as a central point of coordination between Procurement, Contract Operations, Relationship Managers, Legal, Finance, and other stakeholders to ensure contract milestones, approvals, and documentation are completed accurately and on time. The role focuses on process rigor, data accuracy, and continuous improvement-not sourcing or contract negotiation.

Key Responsibilities

Contract Renewal & Lifecycle Coordination

• Maintain centralized tracking of contract start dates, end dates, renewal options, notice periods, and HRSA-related timelines.
• Partner with Finance and Contract Operations to maintain an accurate, up-to-date catalog of products charged to government contracts.
• Monitor upcoming renewals and initiate workflows according to established timelines.
• Coordinate renewal activities across Procurement, Relationship Managers, Legal, Finance, Contract Operations, HRSA, and business owners.
• Prepare and compile renewal documentation, approvals, and required inputs.
• Ensure final renewal determinations (renew, amend, re-compete, terminate) are recorded accurately in contract systems.

Process Design & Management

• Develop, document, and maintain SOPs for procurement and supplier management administrative processes.
• Build and manage repeatable workflows for renewals, amendments, extensions, supplier transitions, and required government reporting.
• Serve as process owner for designated procurement and supplier management processes.
• Identify process gaps, inefficiencies, or risks and recommend improvements to leadership.
• Support implementation of standardized templates, tools, and tracking mechanisms.

Governance & Coordination Support

• Support governance activities by managing required documentation, reporting, and tracking.
• Coordinate stakeholder inputs and follow-ups for contract and supplier oversight activities.
• Maintain accurate records in contract repositories, trackers, and systems of record.
• Assist with internal audits, reporting requests, and governance reviews.
• Ensure administrative processes comply with enterprise policies, internal controls, and regulatory requirements.

Data, Reporting & Documentation

• Maintain accuracy of contract and supplier data across systems.
• Produce routine reports on renewals, expirations, workflow status, and volume metrics for leadership.
• Track process milestones to support transparency and accountability.
• Support development of dashboards or summary views of procurement and supplier management activities.

Continuous Improvement & Enablement

• Partner with Procurement leadership to refine and mature procurement and supplier management processes.
• Document lessons learned and update workflows to incorporate improvements.
• Support onboarding and enablement of staff and stakeholders to established processes.
• Champion consistent application of procurement and supplier governance practices across the organization.

Minimum Requirements

• 5+ years of experience in an administrative, coordination, or operations role supporting contracts, procurement, vendor management, or enterprise processes.

Critical Skills

• Demonstrated experience managing workflows, trackers, and documentation with high attention to detail.
• Strong organizational skills and ability to manage multiple timelines and stakeholders.
• Process-oriented mindset and strong follow-through.
• High attention to accuracy, documentation, and compliance.
• Excellent written and verbal communication skills.
• Ability to work independently within governance frameworks.
• Comfort working cross-functionally with Legal, Finance, and business stakeholders.
• Proficiency with Microsoft Office tools (Excel, Word, PowerPoint, SharePoint).

Additional Skills & Qualifications

• Experience supporting contract lifecycle management, renewals, or supplier governance.
• Familiarity with procurement, contracting, or supplier management in public sector, regulated, or enterprise environments.
• Experience creating or maintaining documented processes and SOPs.
• Exposure to contract management or procurement systems of record.

Education

• Associate's or bachelor's degree in business administration, Operations, Supply Chain, Public Administration, or related field or equivalent experience

Physical Requirements

• General office demands
  
  
  
  • Prolonged periods of sitting at a desk and working on a computer.
  • Frequent reaching, handling, and fine manipulation for using office equipment, filing, and managing paperwork.
  • Manual dexterity sufficient to operate a keyboard, mouse, and other office tools.
  • Occasional standing, walking, and bending.
  • Ability to lift up to 10-20 pounds occasionally.
  • Vision abilities required include close vision for computer work and reading documents.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.