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Description
Preconstruction Coordinator
Position Identification:
Salary: Non- Exempt ($55,000-$60,000/ year)
Reports To: Preconstruction Manager
Location: Round Rock, TX
Position Summary
The Preconstruction Coordinator is responsible for managing and executing the administrative, technical, and compliance-related processes required to successfully transition commercial roofing projects from award through production handoff. This role supports contract execution, submittal coordination, value engineering documentation, warranty processing, and complete job setup preparation. The position serves as a central coordination point between Estimating, Operations, Project Management, manufacturers, vendors, and external stakeholders to ensure all pre-start requirements are satisfied accurately and on time.
Core Responsibilities
- Manage receipt, review, distribution, and filing of Letters of Intent (LOIs), contracts, purchase orders, and related project documents.
- Coordinate internal contract reviews with estimating, legal, and operations teams to ensure scope alignment and compliance.
- Track and secure all pre-construction compliance requirements including insurance certificates, bonds, retainage documentation, background checks, and certified payroll documentation as required.
- Prepare, assemble, submit, and track all required project submittals including shop drawings, product data, SDS sheets, and Operation & Maintenance manuals in accordance with project specifications.
- Coordinate shop drawing requests with vendors and manufacturers and ensure timely review and approval by General Contractors, Architects, and consultants.
- Monitor submittal approval status and manage resubmissions when required to prevent delays in procurement or mobilization.
- Facilitate manufacturer warranty registrations and system assembly letters, ensuring documentation is complete and properly filed.
- Support value engineering efforts by coordinating documentation and communication between estimators, vendors, and manufacturers.
- Compile complete job setup packages including contract documents, approved submittals, compliance records, safety plans, and mobilization requirements.
- Organize and maintain accurate digital project files within Salesforce and shared company systems.
- Lead and document preconstruction-to-production handoff meetings to ensure clear transition of scope, documentation, and project requirements to Project Management and field teams.
- Ensure all safety plans, site logistics documentation, and mobilization materials are prepared prior to project launch.
Role Impact
The Preconstruction Coordinator plays a critical role in risk mitigation, schedule protection, and operational readiness. By ensuring contracts are properly executed, submittals are approved, compliance documentation is complete, and job setup packages are accurate, this position directly supports efficient project launches and successful field execution. The role is foundational to operational excellence and serves as a structured development platform for future advancement within project management and estimating functions.
Occupational Health and Safety:
- Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
- Active participation in activities associated with the management of workplace health and safety
- Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
Working Conditions:
Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.
Physical Effort
: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds
Travel
: Local and occasional out of town travel for training
Hours
: Occasional overtime
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer. |
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Tecta America Corp.
Mar 06, 2026