Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide high-level secretarial and administrative support within a collaborative team of two to three other Legal Administrative Assistants. This role partners closely with attorneys and colleagues to maintain efficient workflows, ensure compliance with firm policies, and deliver exceptional client service in a fast-paced legal environment.

• Provide comprehensive administrative and secretarial support to assigned attorneys.
• Collaborate with LAA team members to ensure seamless coverage and assist with overflow work.
• Mentor and support junior LAAs as needed.
• Manage complex scheduling, including client meetings, conference rooms, and AV needs via CovReservations.
• Coordinate domestic and international travel arrangements.
• Maintain attorney Outlook calendars, including deadlines and key deliverables.
• Draft, revise, and proofread correspondence, memoranda, legal documents, and reports.
• Manage and organize documents using the iManage document management system.
• Enter and maintain attorney time records in Intapp Time.
• Assist with client billing, matter management, and reporting.
• Process and maintain files through the Records Management System.
• Submit timesheets and ensure timely approvals.
• Communicate daily availability to LAA Administration and Floor Coordinators.
• Coordinate planned time off with team members and ensure proper coverage.
• Adhere to overtime approval procedures and firm policies.
• Participate in the LAA Certification Program.
• Handle all work with a strong sense of urgency, accuracy, and confidentiality.

Shift: Monday - Friday 9a-5:30p ( Monday - Thursday in office, Friday remote)