AP Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their team. This position will support day-to-day accounts payable functions and play a key role in ensuring invoices, expense reports, and vendor documentation are processed accurately and on time.

The ideal candidate will bring 3-5 years of solid accounts payable experience, strong attention to detail, and the ability to work effectively in a team player/deadline-driven environment. This is a great opportunity for someone who enjoys working behind the scenes to keep financial operations organized and running smoothly.

Key Responsibilities:

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  Process accounts payable invoices and matter batch invoices

  
  
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  Review and process employee expense reimbursements, ensuring accuracy and proper documentation

  
  
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  Monitor submissions for duplicate entries and missing information

  
  
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  Process American Express credit card activity and follow up with submitters for required support before deadlines

  
  
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  Maintain expense tracking spreadsheets and supporting documentation

  
  
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  Research and assist with resolving past due balances

  
  
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  Review vendor account statements and reconcile discrepancies as needed

  
  
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  Obtain W-9 documentation for new vendor setup

  
  
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  Follow up with internal stakeholders regarding missing approvals

  
  
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  Contact vendors to request copies of missing invoices

  
  
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  File invoice and expense report documentation after approval

  
  
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  Assist with special projects and other accounting support tasks as needed

  
  

Qualifications:

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  3-5 years of accounts payable experience is a MUST

  
  
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  Strong understanding of full cycle accounts payable processes and procedures

  
  
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  Experience with 3E and/or Enterprise software is helpful, but not required (massive plus)

  
  
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  Proficiency in Microsoft Excel and Word

  
  
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  Excellent verbal and written communication skills

  
  
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  Strong attention to detail and a high degree of accuracy

  
  
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  Ability to manage priorities and work well under pressure

  
  
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  Team-oriented with strong interpersonal skills

  
  
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  Demonstrated professionalism, ethics, and confidentiality

  
  

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