New

Office Manager

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Apr 06, 2026

Position Information

Posting date	04/06/2026
Closing date
Open Until Filled	Yes
Position Number	1129565
Position Title	Office Manager
Hiring Range Minimum	$65,000
Hiring Range Maximum	$75,000
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	N/A
Is this a grant funded position?	No
Position Purpose	Primary support to the leadership of Project Management in the division of Campus Services. This role will be the point person for maintaining department cohesion, coordinating complex activities that increase departmental efficiency, expedite/coordinate the work of others, and ensure the smooth operation of multiple programs under the purview of the leadership. Acts as liaison with internal and external groups/offices/constituents. Plans, coordinates, and oversees projects, initiatives, and special events related to department programs. Provides administrative support to the department leadership.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Bachelor's degree or the equivalent required. Five plus years of office administrative experience in a related field, with a high degree of autonomy and professionalism. High level of attention to detail. Strong organizational and planning skills and ability to set priorities. Highly proficient with computer applications including but not limited to Outlook, Excel, PowerPoint, Word, SharePoint. Excellent verbal and written communications, and strong interpersonal skills. Initiative, sound judgment, and ability to work independently. Ability to maintain confidentiality. Must be able to qualify as a Dartmouth Approved Driver.
Preferred Qualifications	Familiar with building construction and maintenance practices, including bidding, contracting, accounting, and insurance. Experience in project management.
Department Contact for Recruitment Inquiries	AVP of Planning, Design & Construction
Department Contact Phone Number	646-3605
Department Contact for Cover Letter and Title	Anthony Baldassari, AVP of Planning, Design & Construction
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Yes
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/85230

Key Accountabilities

Description

Project Coordination

Plans, coordinates, and oversees projects that support strategic department initiatives. Moves cross-department projects forward by tracking progress and holding stakeholders accountable for deliverables. Evaluates project effectiveness and recommends changes to policies and procedures. Supports efforts to ensure consistency in project delivery across the department. Acts as liaison with internal and external groups/offices/constituents and organizes cross-departmental interactions including meet-and-greets and collaboration opportunities.
Developments and updates sensitive or high-profile reports, exhibits, and other documents. Collate, edit information, and create reports in an organized and polished format. Engages with stakeholders to maintain and enhance internal documentation such as the Project Management manual.
Coordinates departmental training, ensuring consistency in training across the department. Works with senior leadership to prioritize training initiatives, identify learning opportunities and suggest presenters, from outside consultants to internal resources. Maintains and organizes departmental online training materials, displaying awareness of digital accessibility best practices and diverse learning styles.
Supports Project Management leadership by analyzing all phases of department projects and takes charge of planning and review stages. Employs creative approaches to identify, develop and implement innovative initiatives aligned with the strategic initiatives.

Percentage Of Time

Description

Office Management

Act as point-person to the department in person, by phone and by email. Handles appointments and effectively directs caller/visitor to the appropriate individual/office. Interacts regularly with a wide range of internal and external constituents and staff members in a highly professional manner and maintains confidentiality in such interactions. Orients visitors to the office, campus, and community. Orients new staff to the office and assists with onboarding.
Monitors department email account. Research and prepare responses to questions and enquiries.
Prepares and writes correspondence, lists, committee minutes and reports, handouts, etc., proof reading to ensure accuracy.
Manages, plans, and coordinates department leaders' complex daily appointment calendars to ensure efficient use of time. Proactively briefs leadership on changes in schedules and urgent priorities. Maintains office calendar and coordinates and schedules functions, activities, and meetings. Coordinates with campus partners to arrange co-sponsorship of events.
Coordinates travel needs and business expense/credit card reconciliation and provides other required office administrative support. Manages office supplies and technology.
Maintains departmental databases with a high level of accuracy.
Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
Fosters a collaborative and inclusive team environment that emphasizes professional growth and operational excellence.

Percentage Of Time

Description

Meeting & Event Coordination

Direct Project Management event logistics and coordinates, organizes, attends, and participates in meetings as requested. Gathers information for meetings, coordinates both agenda items and schedules, distributes meeting material to participants prior to the meeting.
Maintain a high level of confidentiality and take meeting minutes. Manage follow-up on details to ensure accuracy. Ensures timely dissemination of information (agendas, minutes, action trackers, etc.) as well as action-item follow up.
Organizes events, sets and maintains key department meetings and event schedules and timelines. Provides coordination, delivery or pick up of food and beverages. Solicits feedback on necessary accommodations or dietary requirements for events and makes appropriate arrangements.

Percentage Of Time

Description

Culture and Employee Belonging

We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.

Demonstrates a commitment to inclusion and cultural awareness through actions, interactions, and communications with others.
Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
Willingness to foster a growth mindset in the areas of improving culture and inclusion across the division.

Percentage Of Time

--	Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
--	Performs other duties as assigned.