New

Benefits and Leave Manager

Vaco
$70,000.00 - $75,000.00 / yr
parental leave
United States, Kentucky, Louisville
Apr 07, 2026
Position Summary The Benefits, Leave & Workers' Compensation Administrator is responsible for the day-to-day administration of employee benefit programs, leave of absence processes, and workers' compensation claims. This role ensures compliance with all applicable federal and state regulations while serving as a key resource to employees regarding benefits, leave eligibility, and workplace injury claims. This position does not have direct reports. Essential Duties & Responsibilities Benefits Administration Administer employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and retirement plans. Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processes. Serve as primary point of contact for employee benefits inquiries and resolve issues with carriers and third-party administrators (TPAs). Reconcile monthly benefit invoices and coordinate with payroll to ensure accurate deductions. Maintain accurate benefits data within HRIS systems and conduct periodic audits for compliance and accuracy. Leave Administration Manage all leave of absence programs including FMLA, ADA accommodations, parental leave, personal leave, and applicable state leave programs. Determine eligibility, provide required notices, and track leave usage in accordance with federal and state regulations. Partner with managers and employees to facilitate return-to-work processes and reasonable accommodations. Ensure proper documentation and record retention in compliance with legal requirements. Workers' Compensation Oversee the workers' compensation process from injury reporting through claim resolution. Coordinate with employees, managers, medical providers, and insurance carriers to facilitate timely claim handling. Monitor claim status, track lost time, and support return-to-work programs. Ensure OSHA reporting requirements are met and maintain accurate injury logs as required. Compliance & Reporting Maintain compliance with federal and state regulations including FMLA, ADA, COBRA, HIPAA, and applicable workers' compensation laws. Generate and analyze reports related to benefits utilization, leave trends, and workers' compensation activity. Support internal and external audits related to benefits and leave programs. Qualifications Bachelor's degree in Human Resources, Business Administration, or related field preferred. 3+ years of experience in benefits administration, leave management, and/or workers' compensation. Strong working knowledge of FMLA, ADA, COBRA, HIPAA, and state leave laws. Experience working with HRIS systems and benefits administration platforms. Strong attention to detail and ability to manage confidential information. Excellent communication and employee service skills. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.